Administrative Coordinator

1 day ago


New York, New York, United States PJ Mechanical. Full time
About PJ Mechanical

PJ Mechanical is a leading provider of construction, HVAC, and service solutions in New York. As a Premier company, we offer superior workmanship and project management services across commercial and residential construction platforms.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team. The successful candidate will provide administrative support, manage office activities, and maintain accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our managers and employees
    • Assist with daily office needs and manage general administrative activities
  • Office Management
    • Organize and schedule appointments
    • Plan meetings and take detailed minutes
    • Develop and maintain a filing system
  • Communication
    • Write and distribute correspondence, memos, and reports
    • Update and maintain office policies and procedures
  • Travel and Expenses
    • Book travel arrangements
    • Submit and reconcile expense reports
  • General Support
    • Provide general support to visitors
    • Act as the point of contact for internal and external clients
Requirements
  • Proven experience as an Administrative Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment and software
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
Benefits
  • Competitive compensation package
  • Comprehensive medical coverage
  • Fully covered dental and vision insurance
  • Company-paid basic life insurance and long-term disability insurance
  • 401(k) plan with a 50% employer match
  • Hybrid work schedule
  • Paid Time Off
  • Tuition reimbursement
  • Attractive referral bonuses


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