Senior Administrative Assistant

2 weeks ago

Chantilly Loudoun County VA, United States The Aerospace Corporation Full time

The Aerospace Corporation is a trusted partner to the nation's space programs, delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil, and commercial customers.

As a key member of the National Systems Group, you will provide strategic and proactive support to the Imagery Programs Division General Manager and their team.

Key Responsibilities:

  • Execute complex calendar and meeting planning, management, and conflict resolution
  • Coordinate travel arrangements, logistics, and expense reporting for leadership
  • Oversee employee support for the group/division/sub-division, including on-boarding, timesheet administration, training requirements, and supply/equipment orders
  • Organize and prioritize critical issues and information for the leader(s) to facilitate efficient decision making
  • Coordinate special projects, track action items, and deliverables
  • Compile, edit, and publish division, corporate, and customer reports/deliverables/org charts
  • Act as a partner, representative, and point of contact for the GM by working closely with internal management, government customers, contractors, and external senior leaders
  • Provide input and feedback on GM/Division-level activities and decisions, with follow-up communications and coordination
  • Improve and ensure effective processes/systems within the division that provide superior organization, efficiency, and industry-lead technical best practices
  • Collaborate with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency
  • Lead by training and mentoring sub-division admins and demonstrate professionalism, team collaboration, technical expertise, and leadership behavior consistent with the company's values

Requirements:

  • High School Diploma, GED, or equivalent required
  • Advanced administrative skills, including project coordination, prioritization, strategic and proactive execution of tasks, organization, detail-oriented writing, and proofreading
  • Advanced technological fluency across a wide range of tools and platforms, including Microsoft Office applications and meeting tools
  • Advanced communication and interpersonal skills, including leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, diplomatic, business acumen, and decision making
  • Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
  • Ability to rapidly adapt to changing environments and anticipate needs of the organization
  • Ability to work independently and/or cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction
  • This position requires a current and active TS/SCI security clearance and polygraph, issued by the US government, and U.S. citizenship to obtain a security clearance

Preferred Qualifications:

  • Prior experience as a senior admin or similar role
  • Familiarity with enterprise software packages, such as Concur, Workday, JIRA, Confluence
  • Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
  • Experience with classified data handling

Leadership Competencies:

  • Operate Strategically
  • Lead Change
  • Engage with Impact
  • Foster Innovation
  • Deliver Results

Benefits:

  • Comprehensive health care and wellness plans
  • Paid holidays, sick time, and vacation
  • Standard and alternate work schedules, including telework options
  • 401(k) Plan with company-paid benefit and matching contributions
  • Flexible spending accounts
  • Variable pay program for exceptional contributions
  • Relocation assistance
  • Professional growth and development programs to help advance your career
  • Education assistance programs
  • An inclusive work environment built on teamwork, flexibility, and respect

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