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Office Administration Coordinator

2 months ago

Chicago, Illinois, United States Manage Chicago, Inc Full time
Responsibilities of the Real Estate Office Coordinator:

Professional Communication: Manage incoming phone inquiries with a courteous demeanor, ensuring detailed messages are recorded when necessary.

Customer Service Excellence: Deliver outstanding service to tenants, vendors, contractors, and visitors, fostering positive relationships.

Administrative Support: Provide comprehensive assistance to on-site personnel, including drafting and typing various correspondence.

Inventory Management: Oversee office supply inventory and facilitate orders for necessary office materials, furnishings, and equipment.

Work Order Assistance: Aid in processing work order requests and prepare invoices for managerial review and approval.

Financial Coordination: Manage rent collection processes and organize moving schedules and deliveries efficiently.

File Maintenance: Keep resident files up-to-date, process legal notifications, and regularly refresh the waiting list.

Inspection and Leasing Support: Assist with property inspections, re-certifications, leasing activities, and lease renewals.

Property Showings: May participate in showcasing properties to potential tenants and manage maintenance documentation.

Additional Duties: Perform other related tasks as assigned to support office operations.