Accounts Payable Specialist

3 weeks ago


White Plains, New York, United States Lighthouse Professional Services Full time
Job Description

Lighthouse Professional Services, a division of Staffing 360 Solutions group, is proud to be a "Best in Staffing 2023" award winner. With over 50 years of experience placing people with small and global companies, our offices in New York, Connecticut, and Massachusetts serve clients nationwide.

We are seeking an experienced Accounts Payable Specialist to work a schedule in White Plains, NY. The ideal candidate will have a strong background in accounts payable, excellent organizational skills, and the ability to work effectively in a team environment.

Key Responsibilities:

  • Process vendor invoices, including coordinating with internal departments, processing intake invoices, and performing invoice verification.
  • Ensure vendor invoices are in compliance with Prompt Payment Policy and company Expenditure Authorization Policies and Procedures.
  • Assist the A/P staff, auditors, and vendors with A/P issues by researching and providing information for resolution.

Requirements:

  • Working knowledge of Data Entry and Invoice Application Software.
  • Basic invoice processing skills in a large corporate environment.
  • Demonstrate basic problem-solving skills to address and resolve Accounts Payable related problems in a timely manner.
  • Capable of influencing both Management and end users in accepting system/procedure improvements.
  • Basic oral and written communication skills to interact effectively with all levels of organization internally and external customers.
  • Proficiency in use of PC and Microsoft applications, including Excel and Word.
  • Capable of devising "work-around" for unexpected system problems in an emergency and following up with long-term solutions.
  • Ability to enforce timely invoice approval by completing Data Entry Intake to transfer invoices on a daily basis.
  • Capable of maintaining good relationships with internal/external parties.
  • Great working knowledge and experience in fully computerized Financial Systems.
  • Understanding of the complete procurement cycle and purchase orders process.

Education and Certifications:

  • Bachelor's Degree in a relative discipline is preferred.
  • Minimum of 1 year of experience with a fully computerized Accounts Payable System/Back Office is preferred.
  • Ability to work cross-functionally within a team environment.


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