Operations Manager
4 days ago
M House Development is seeking a highly organized and detail-oriented Office Manager to oversee daily operations, manage human resources functions, and handle bookkeeping tasks. This role will work closely with the owner to ensure the smooth functioning of the office.
Key Responsibilities:
- Ensure the office is organized and efficient, managing office supplies and equipment inventory.
- Oversee office maintenance and coordinate communication with the landlord regarding repairs and facility needs.
- Foster a positive work environment and maintain high office morale.
- Facilitate communication among team members and departments.
Financial Management:
- Assist the owner with all aspects of financial management and reporting, maintaining accurate and up-to-date financial records.
- Reconcile credit card statements and manage accounts payable, tracking and managing project budgets.
- Ensure accurate approval and processing of change orders, communicating with project managers and the design team to ensure financial information is current.
Compliance and Coordination:
- Monitor and document company policies, ensuring compliance with established protocols.
- Manage PTO compliance and maintain accurate records of employee leave, ensuring subcontractor compliance with company and contract requirements.
- Prepare for and assist with quarterly insurance submittals and annual audits, preparing and submitting monthly sales tax submissions and the annual 1099 vendor list.
Human Resources:
- Oversee recruitment, onboarding, and training processes for new hires, maintaining employee records and handling HR documentation.
Qualifications:
- Bachelor's degree required.
- At least 5 years of experience in an Office Manager role or similar position.
- Proficient in QuickBooks and other financial software a plus.
- High analytical skills with strong attention to detail, excellent verbal and written communication skills.
- Ability to work independently and meet deadlines, proficient in Microsoft Office programs.
- Strong interpersonal skills with a collaborative mindset, proactive, results-oriented, and able to take ownership of responsibilities and projects.
- Strong organizational skills with the ability to execute and follow through on plans, professional demeanor with positive communication skills.
- A great attitude and a passion for fostering a positive workplace culture.
What We Offer:
- Competitive salary and benefits package.
- A supportive, fun and fast-paced work environment.
- Opportunities for professional development and growth.
Application Process:
Submit your resume and a cover letter outlining your relevant experience to jobsatmhousedevelopment@gmail.com
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