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Administrative Coordinator

2 months ago

New Orleans, Louisiana, United States Heirloom A Full time
Job Overview

The Office Operations Specialist plays a crucial role in maintaining a productive and organized work environment at Heirloom A. This position involves a variety of responsibilities aimed at ensuring the smooth operation of the office.

Key Responsibilities:
  • Office Supply Management: Ensure the office is well-equipped with essential supplies, including kitchen and office materials.
  • Common Area Oversight: Maintain cleanliness and organization in shared spaces such as kitchens and restrooms, ensuring supplies are replenished as needed.
  • Equipment Supervision: Monitor office equipment functionality, including printers, and manage inventory levels for supplies.
  • Supply Ordering: Handle the procurement and distribution of office supplies and snacks for the team.
  • Mail Processing: Organize and manage all incoming and outgoing mail for the company.
  • Event Support: Assist in planning and executing employee engagement activities, including holiday events and community service initiatives.
  • Visitor Reception: Greet clients and visitors professionally, providing exceptional customer service.
  • Conference Room Management: Schedule meetings and reset rooms post-use to ensure readiness for subsequent events.
  • Administrative Assistance: Provide support for various administrative tasks and special projects as assigned.
Qualifications:
  • Ability to thrive in a dynamic, fast-paced environment.
  • Strong ethical standards and confidentiality in handling sensitive information.
  • Excellent interpersonal and communication skills.
  • Proficient in multitasking and prioritizing tasks effectively.
  • Problem-solving skills with the ability to work independently.
  • Strong organizational and time-management abilities.
  • Proactive learner with a natural inclination for taking initiative.
  • A valid driver's license and access to a vehicle for work-related tasks.