Executive Assistant to Senior Leadership

5 days ago


Chicago, Illinois, United States Mack & Associates, Ltd. Full time
C-Suite Executive Assistant

Mack & Associates, Ltd. is seeking a highly skilled and experienced C-Suite Executive Assistant to provide comprehensive support to senior leadership. This is a unique opportunity to work in a fast-paced, high-caliber environment, where you will play a pivotal role in maintaining the executive's schedule, coordinating meetings, and ensuring timely and accurate submission of expense reports.

Key Responsibilities:
  • Calendar Management: Proactively manage the executive's calendar, coordinating high-level meetings and appointments across multiple locations.
  • Travel Arrangements: Oversee travel arrangements and prepare necessary materials for internal and external engagements.
  • Expense Reports: Ensure timely and accurate submission of expense reports.
  • Personal Support: Occasionally assist with personal matters, including scheduling family appointments.
  • Gatekeeping: Serve as a trusted gatekeeper, exercising discretion and professionalism in all interactions.
  • Flexibility and Responsiveness: Provide flexibility and responsiveness, especially when the executive is in town or during periods of critical deadlines.
  • Collaboration: Collaborate with other Executive Assistants, particularly in support of board meetings and firm-wide events.
  • Administrative Support: Assist with minor scheduling requests and routine expense reports.
Qualifications:
  • Administrative Experience: Minimum of 5 years of administrative experience, preferably supporting C-level executives.
  • Organizational Skills: Exceptional organizational skills with a keen attention to detail and the ability to manage competing priorities in a fast-paced environment.
  • Maturity and Discretion: High level of maturity, discretion, and the ability to work effectively as part of a collaborative team.
  • Flexibility: Comfortable working in a hybrid model, with flexibility to adjust based on leadership needs and occasional personal tasks.
  • Experience: While no degree is required, experience in demanding, high-expectation environments is essential.

P-15



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