Executive Assistant to Senior Leadership
5 days ago
Mack & Associates, Ltd. is seeking a highly skilled and experienced C-Suite Executive Assistant to provide comprehensive support to senior leadership. This is a unique opportunity to work in a fast-paced, high-caliber environment, where you will play a pivotal role in maintaining the executive's schedule, coordinating meetings, and ensuring timely and accurate submission of expense reports.
Key Responsibilities:- Calendar Management: Proactively manage the executive's calendar, coordinating high-level meetings and appointments across multiple locations.
- Travel Arrangements: Oversee travel arrangements and prepare necessary materials for internal and external engagements.
- Expense Reports: Ensure timely and accurate submission of expense reports.
- Personal Support: Occasionally assist with personal matters, including scheduling family appointments.
- Gatekeeping: Serve as a trusted gatekeeper, exercising discretion and professionalism in all interactions.
- Flexibility and Responsiveness: Provide flexibility and responsiveness, especially when the executive is in town or during periods of critical deadlines.
- Collaboration: Collaborate with other Executive Assistants, particularly in support of board meetings and firm-wide events.
- Administrative Support: Assist with minor scheduling requests and routine expense reports.
- Administrative Experience: Minimum of 5 years of administrative experience, preferably supporting C-level executives.
- Organizational Skills: Exceptional organizational skills with a keen attention to detail and the ability to manage competing priorities in a fast-paced environment.
- Maturity and Discretion: High level of maturity, discretion, and the ability to work effectively as part of a collaborative team.
- Flexibility: Comfortable working in a hybrid model, with flexibility to adjust based on leadership needs and occasional personal tasks.
- Experience: While no degree is required, experience in demanding, high-expectation environments is essential.
P-15
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