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Administrative Reception Specialist

2 months ago

Dallas, Texas, United States Eximius Associates Full time

Job Title: Receptionist

Company: Eximius Associates

Location: Dallas, TX

About Us: Eximius Associates is a prestigious firm recognised for orchestrating high-profile corporate events, tailored private gatherings, and leading industry conferences. As we broaden our operations in Dallas, we are dedicated to upholding our exceptional service standards and providing remarkable experiences for our clients. We are in search of a professional and approachable Receptionist to become the welcoming face of our organisation.

Position Overview: In the role of Receptionist at Eximius Associates, you will serve as the initial point of contact for visitors, clients, and team members. Your responsibilities will encompass managing front desk functions, executing administrative duties, and delivering a warm and professional welcome. The ideal candidate will be organised, personable, and adept at handling a variety of tasks efficiently.

Key Responsibilities:

  • Welcome visitors, clients, and staff with a courteous and professional attitude.
  • Handle incoming phone calls, taking messages and directing inquiries as necessary.
  • Oversee front desk operations, including guest check-ins and check-outs, as well as managing reservations.
  • Provide comprehensive information about our services and facilities, ensuring a positive experience for guests.
  • Perform administrative tasks such as scheduling appointments, coordinating meetings, and managing paperwork.
  • Maintain a tidy and organised reception area, including the management of mail and deliveries.
  • Assist in managing office supplies and keeping inventory levels in check.
  • Address and resolve any visitor or client issues promptly and effectively.
  • Collaborate with other departments to enhance overall office operations and client satisfaction.
  • Adhere to all company policies and health and safety regulations to ensure a secure environment.

Qualifications:

  • Prior experience as a receptionist or in a similar administrative capacity is preferred.
  • Exceptional communication and interpersonal skills.
  • Strong organisational skills and attention to detail.
  • Ability to manage multiple tasks simultaneously and work effectively under pressure.
  • Professional appearance and demeanor with a commitment to delivering outstanding customer service.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
  • Capability to handle sensitive information with discretion and confidentiality.
  • High school diploma or equivalent; additional qualifications in administration or hospitality are advantageous.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunity to work with a dedicated and supportive team.
  • Career development and advancement opportunities.
  • A vibrant and inclusive work environment in Dallas.

How to Apply: If you are a professional and customer-focused individual with a passion for administrative excellence, we would love to hear from you. Please send your CV and a cover letter outlining your relevant experience and why you are the ideal fit for this role.

Join us at Eximius Associates and be an integral part of our team, ensuring a positive and efficient experience for all our visitors and clients.

Eximius Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.