Administrative Support Specialist

2 weeks ago

Dallas, Texas, United States Oak View Group Full time
Job Summary:

The Office Manager will provide administrative support to the Human Resources and Administration team, including the General Manager, Assistant General Managers, and Human Resources Manager. This role will be responsible for providing clerical support to the executive team, supervising administrative/reception staff, and ensuring front-desk coverage during business hours.

Key Responsibilities:

Provides independent administrative support of the day-to-day activities of the General Manager and Assistant General Managers to maximize executive productivity and ensure department efficiency.
Supervises administrative personnel and ensures front desk is covered during all operational hours.
Effectively manages the General Manager and Assistant General Managers calendars as necessary, acting independently to routinely schedule appointments and arrange any necessary travel itineraries.
Prepares clear, concise, timely reports, presentations, correspondence, and other written materials.
Establishes and maintains effective, positive working relationships with those contacted in the course of work.
Creates agendas and records meeting minutes.
Main point of contact for preparation of OVG Self-Assessment, working with all stakeholders to ensure accurate reporting.
Prepare weekly reports for the City of Dallas, ensuring timely input from all departments.
Assists the Human Resources team in facilitating some human resources responsibilities, events, or meetings.
Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding.
Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
Work with Assistant General Manager to coordinate construction, demolition, and renovation schedule with experience in change orders and planning.

Requirements:

Bachelors degree a plus; GED or Diploma required.
A minimum of 4 years providing administrative support to executive team required.
A minimum of two years previous supervisory experience required.
Consistent and reliable attention to detail, accuracy, and validity.
Experience working in a construction/renovation environment a plus.
Ability to multi-task in a fluid, event-driven environment. Must work well under pressure of deadlines.
Capable of successfully interacting and collaborating with a diverse spectrum of individuals calmly, professionally, and supportively.
Excellent organizational and time management skills; ability to delegate tasks as required.
High level of proficiency with Microsoft Office required, experience with Canva and Adobe a plus.
Extensive experience preparing spreadsheets and reports.
Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently while maintaining confidentiality.
Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as required by business necessity.
Excellent written and verbal communication skills.
Ability to adapt to new concepts and exhibit resourcefulness/initiative in problem-solving.
Calm and focused; able to interface with staff and clients while working on multiple projects simultaneously.
Versed in proper office/organizational/business etiquette.
Highly developed administrative and general office skills.

Vaccination Statement:

We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada, we highly encourage our employees to continue to get vaccinated and boosted against COVID-19. Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States CommonTeri Services, Inc. Full time

    We are seeking a highly organized and proactive Administrative Support Specialist to provide exceptional support to our CEO. The ideal candidate will have experience in nonprofit administration, particularly in roles such as Development Coordinator, Administrative Coordinator, or Executive Assistant. This experience will enable you to understand the...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States The Ledger Law Firm Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at The Ledger Law Firm. As an Administrative Support Specialist, you will provide administrative support to our office operations, ensuring the smooth day-to-day functioning of our office. Key responsibilities include:Answering phones and...

  • Administrative Support Specialist

    1 week ago

    Dallas, Texas, United States Buckner International Full time

    Administrative Support SpecialistBuckner International is seeking an Administrative Support Specialist to join our Family Hope Center Program. As an Administrative Support Specialist, you will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned. Your responsibilities will include maintaining filing systems,...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States PriceSenz Full time

    Job Title: Administrative Support SpecialistLocation: Dallas, TXDuration: TemporaryJob Type: W2 RoleAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Dallas, TX. As a key member of our support staff, you will provide administrative assistance to our legal department, ensuring the smooth...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States Dallas County Full time

    Job SummaryThe Administrative Support Specialist will provide administrative support to the division or department, performing a variety of moderately complex secretarial and administrative tasks. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively with minimal supervision.Key...

  • Administrative Support Specialist

    6 days ago

    Dallas, Texas, United States Addison Group Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Addison Group. This role will involve supporting multiple C-Suite executives with calendar management, travel coordination, and office management functions.Requirements:3+ years of recent experience as an Executive Assistant supporting C-Suite executivesExperience in...

  • Administrative Support Specialist

    3 weeks ago

    Dallas, Texas, United States Dallas County Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Dallas County. This role will provide administrative support to our staff and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including data entry, filing, and record-keeping.Process and...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our property operations team, you will provide administrative support to various departments, ensuring seamless operations and exceptional guest experiences.Key ResponsibilitiesProvide administrative support to departments,...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States Marriott Full time

    Job SummaryOur Property Administrative Specialists play a vital role in various hotel functions, working across departments to support administrative needs.As a key member of our team, you will provide administrative support, serve as the point of contact for clients and vendors, and act as a liaison between the Sales Office and clients throughout the event...

  • Administrative Support Specialist

    5 days ago

    Dallas, Texas, United States Workoo Technologies Full time

    About the job Administrative Support Specialist (Remote)We are seeking a qualified candidate to fill the position of Administrative Support Specialist.This position provides administrative support to an integrated Adult Detox and Crisis Recovery Unit, a non-medical 14 bed facility that admits individuals 24 hours a day/7 days a week to assist them safely...

  • Administrative Support Specialist

    1 week ago

    Dallas, Texas, United States The Matian Firm, APC Full time

    The Matian Firm, APC is seeking a skilled Administrative Support Specialist to join our Criminal Defense Department. As a key member of our team, you will be responsible for providing administrative and clerical support to our attorneys and staff.Key Responsibilities:Retrieve and maintain accurate and up-to-date files and recordsDistribute mail and packages...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States SAIC Full time

    We are seeking an experienced Administrative Support Specialist to join our team at SAIC. The successful candidate will be responsible for performing and coordinating office administrative activities, including storing, retrieving, and integrating information for dissemination to staff and clients.The ideal candidate will possess a strong working knowledge...

  • Administrative Support Specialist

    4 weeks ago

    Dallas, Texas, United States Equest Full time

    Job OpportunityAt Equest Therapeutic Horsemanship in Dallas, TX, we are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our employees and clients. The ideal candidate will possess excellent written and verbal communication skills, a friendly demeanor, and the ability to prioritize tasks...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States Caliber Collision Centers Full time

    Job SummaryCaliber Collision Centers is seeking an experienced Administrative Support Specialist to provide exceptional support to our front office team. As an integral part of our operations, you will be responsible for providing timely and accurate payroll and HR-related administration, maintaining accounts receivable and payable, and ensuring a...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States City of Dallas Texas Full time

    Job SummaryThe Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.Key ResponsibilitiesPerforms a variety of advanced administrative functions; provides assistance in accounting, procurement, contract...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States Diversified Maintenance-RWS, LLC Full time

    Job SummaryAs an Administrative Support Specialist at Diversified Maintenance-RWS, LLC, you will be responsible for managing badge applications, verifying documents, and conducting audits to ensure compliance with security protocols.You will also be responsible for maintaining and updating badging access spreadsheets and lists, as well as providing support...

  • Administrative Support Specialist

    6 days ago

    Dallas, Texas, United States Marriott Full time

    Job SummaryAs a Property Administrative Specialist at Marriott, you will play a vital role in supporting various hotel functions. Your responsibilities will include providing administrative support, serving as a point of contact for clients and vendors, and acting as a liaison between the Sales Office and clients throughout the event process.Key...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States City of Dallas Texas Full time

    Job SummaryThe City of Dallas is seeking a highly skilled Administrative Specialist II to provide intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.Key ResponsibilitiesPerform a variety of advanced administrative functions, including...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States Marriott Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at JW Marriott Dallas Arts District. As a key member of our hotel operations team, you will provide administrative support across various departments, ensuring seamless day-to-day operations and exceptional guest experiences.Key ResponsibilitiesProvide...

  • Administrative Support Specialist

    2 weeks ago

    Dallas, Texas, United States Elle Seller Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Elle Seller. In this role, you will be responsible for providing administrative support to ensure smooth operations and enhance productivity.Key Responsibilities:Manage daily administrative tasks, including filing, data entry, and schedulingCoordinate...