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Marketing and Administrative Coordinator

2 months ago

Kenosha, Wisconsin, United States William Raveis Real Estate Full time
Job Overview

William Raveis Real Estate is a leading entity in the real estate, mortgage, and insurance sectors, recognized as the foremost independent family-owned real estate brokerage in the Northeast and Florida. With a legacy of excellence established over 50 years, we pride ourselves on our comprehensive suite of services, including innovative marketing strategies, renovation, staging, mortgage, insurance, and closing services.

We are currently seeking a dedicated Marketing and Administrative Coordinator to support one of our top-performing real estate teams. This role encompasses a blend of essential administrative tasks and creative marketing initiatives, all aimed at delivering exceptional service to our clients.

Key Responsibilities

1. Administrative Duties:

  • Oversee client documentation within our internal management system, ensuring all files are complete and organized.
  • Maintain the contact management system, inputting new contacts and categorizing them appropriately.
  • Facilitate e-signatures for client paperwork.
  • Coordinate scheduling for staging, photography, and promotional events.
  • Compile and analyze weekly listing viewership reports.
  • Organize events for both team members and clients.
  • Assist team agents with various administrative needs, including marketing material preparation.
  • Ensure systematic organization of files in our digital storage system.
  • Support the team leader in managing email correspondence and calendar appointments.
  • Procure office supplies as necessary.
  • Monitor project timelines and deadlines.

2. Marketing Initiatives:

  • Prepare and distribute marketing materials as required.
  • Update the company website and Google business page with new listings and client testimonials.

3. Media Coordination:

  • Schedule and manage shoots for promotional content.
  • Engage with local businesses for potential features.
  • Conduct research for content development and script preparation.
  • Document behind-the-scenes activities during shoots.
  • Submit notes for editing and production purposes.

4. Client Engagement:

  • Participate in staging consultations and photo shoots.
  • Ensure all client paperwork is complete and accessible.
  • Deliver marketing materials and client gifts as needed.
  • Prepare presentation packets for listings and buyer consultations.
Company Overview

William Raveis Real Estate, Mortgage & Insurance is dedicated to providing comprehensive real estate, mortgage, insurance, and settlement services. Our team consists of approximately 520 professionals committed to excellence in service delivery.