Receptionist Coordinator

Job Title: Receptionist Coordinator

As a Receptionist Coordinator at Aston Carter, you will be responsible for providing exceptional customer service and administrative support to our clients. Your primary duties will include:

• Answering telephones, directing calls, and taking messages.
• Greeting and welcoming visitors, maintaining the organization's visitor log.
• Opening, sorting, and routing mail; preparing outgoing mail; stamping and distributing incoming invoices; and distributing incoming faxes and other interoffice paperwork.
• Completing and distributing shipping documents and UPS labels; generating appropriate reports.
• Assisting with basic administrative tasks such as data entry, filing, and office supply management.
• Providing information to clients and employees in response to inquiries.
• Operating and maintaining office machines, multi-line phone bank, and paging system.
• Ordering office supplies and making service order calls for office equipment, weekly or as needed.
• Making travel arrangements for personnel, as needed.
• Utilizing UPS shipping software and MS Office software; maintaining and updating MS Outlook database, MS CRM, and MS NAV.
• Creating and distributing office memos and announcements as requested by Management.
• Maintaining the organization's calendars.
• Attending and contributing to all required meetings.
• Supporting the team with other clerical duties as needed.

Requirements:

• High school diploma or equivalent.
• Previous experience as a receptionist or in a similar administrative role is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multi-task and prioritize in a fast-paced environment.
• Bilingual – Spanish a plus.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion:

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent.
• Maintaining an inclusive environment through persistent self-reflection.
• Building a culture of care, engagement, and recognition with clear outcomes.
• Ensuring growth opportunities for our people.

Aston Carter is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law. If you would like to request a reasonable accommodation, please email us for other accommodation options.