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Business Operations Assistant

2 months ago

Kansas City, Missouri, United States Vision Centric Full time

Position Overview:

Key Responsibilities:

Reception Duties:
Welcomes and screens visitors and phone inquiries. Issues visitor identification badges, maintains visitor logs, and ensures adherence to security protocols.

Handles routine document management tasks, including photocopying, delivering items, assembling documentation, and organizing files. This includes pulling copies of documents, labeling, binding, and shelving case files, as well as preparing items for shipment and retrieving necessary materials.

Processes incoming documents by date stamping, reviewing, and distributing them through various electronic mail systems.
Assists with managing closed file requests and shipments, updating logs as necessary.
Conducts data entry into multiple databases.
Prepares documents for imaging and scanning, ensuring original documents are reassembled accurately.
Maintains inventory records and orders supplies as needed.

Manages all aspects of travel arrangements in compliance with relevant regulations, including cost comparisons, authorization submissions, and voucher completion.

Sorts and date stamps incoming correspondence and prepares outgoing mail, including packaging for shipments.

Essential Qualifications:
Proficient in interacting with individuals in a professional and courteous manner.
Skilled in operating computers, telecommunication devices, scanners, and printers.

Educational Background:

Education:
Associate's degree in a relevant field is preferred. A High School Diploma (or equivalent) is required.
Experience: 5 years of experience in administrative support, preferably with database management.

Additional Experience:
Coordination of travel arrangements.

Mail Management:
Handling departmental correspondence.

Competencies and Skills:
Effective oral and written communication skills.

Strong understanding of the English language, including grammar, composition, and vocabulary.

Demonstrates resourcefulness and the ability to thrive in a dynamic environment.
Exhibits professionalism and the capacity to engage effectively with others.
Ability to meet both scheduled and unexpected deadlines efficiently.

Individuals are expected to maintain a neat and professional appearance, adhering to business casual standards.

Physical demands are primarily sedentary, involving seated work; however, occasional bending, lifting, and handling of documents and office supplies may be required.


Technical Skills:
Proficient in Microsoft Office Suite.

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