Compensation and Benefits Coordinator

1 week ago

Kent Washington, United States InnVentures Full time
Company Overview:
InnVentures is a dynamic organization characterized by an innovative and entrepreneurial culture, committed to assembling teams that deliver exceptional results. We manage over 75 hotels across more than 20 states, partnering with some of the largest REITs and private real estate investors, alongside a significant number of individually owned and family-operated hotels.

Position Summary:
The Payroll Specialist plays a crucial role in providing payroll and benefits assistance to the Payroll Department and the hotel operations. This position is essential for ensuring the precision of preliminary and final payroll, benefits, and HR reports, as well as managing timesheets and spreadsheets. The specialist will address inquiries and requests for data while maintaining confidentiality and ensuring timely and accurate payroll production.

Key Responsibilities:
1. Execute bi-weekly payroll processing, including all necessary preparatory work.
2. Oversee all facets of Payroll and Benefits, including General Ledger (GL) reporting, personnel modifications, direct deposits, wage calculations, and deductions.
3. Provide payroll support and manage workflows to guarantee the accurate and timely processing of payroll transactions.
4. Investigate and resolve discrepancies in payroll and benefits information to maintain accurate records and employee payments.
5. Conduct research and manage authorized payroll adjustments, such as taxes, garnishments, and manual checks.
6. Reconcile payroll prior to transmission and validate confirmed reports.
7. Offer employment verification and respond to data or report requests.
8. Assist with group health insurance, disability plans, life insurance, and retirement plans (401(k) and other benefits programs).
9. Maintain comprehensive payroll documentation to ensure compliance with established policies and regulatory standards.
10. Collaborate with the accounting team on financial tasks, including reconciliations and inquiries related to payroll.
11. Aid in implementing accounting procedures to enhance internal financial controls and ensure adherence to regulatory requirements.
12. Strive for continuous improvement in operations, reducing turnaround times, and streamlining processes to deliver high-quality customer service.
13. Develop ad hoc financial and operational reports as necessary.
14. Provide exceptional customer service to employees and supervisors by addressing payroll and benefits inquiries.
15. Update and maintain the Payroll/HR Procedures and Policy Manual.
16. Uphold confidentiality by safeguarding financial, benefits, and payroll information.
17. Perform additional duties as assigned to ensure the efficient operation of the work unit.

Qualifications:
1. 3-4 years of prior payroll processing experience is required.
2. A four-year college degree or equivalent experience is necessary.

Language Proficiency:
Ability to read, write, and communicate effectively in English. Strong interpersonal skills for professional communication with various departments and external partners.

Technical Proficiency:
Familiarity with payroll and accounting systems, along with advanced computer skills in MS Word, Excel, and Outlook. Proficiency in numerical analysis and mathematics is essential.

Reasoning Skills:
Ability to address practical problems and navigate diverse variables in situations with limited standardization. Competence in interpreting various forms of instructions.

Additional Skills:
Experience in managing deadlines and prioritizing business demands. Capability to work independently with minimal supervision. Proficient in operating office equipment such as printers and copiers. Flexibility to work varied hours, including evenings and weekends.

Compensation:
Salary range is $62,000-$72,000 per year.

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