Finance Support Specialist

2 weeks ago

Oakland, California, United States Society St. Vincent De Paul Alameda Full time
Job Overview

Position Title: Part-Time Finance Support Specialist

Reports to: Director of Administration

Work Schedule: 15 hours per week

Status: Part-Time, Non-Exempt

Compensation: $20-$22 per hour

The Part-Time Finance Support Specialist will play a crucial role in assisting the finance department with daily accounting operations. This position entails managing financial transactions, ensuring the accuracy of financial records, and providing essential support for timely financial reporting. The ideal candidate should possess strong attention to detail, organizational skills, and the ability to collaborate effectively within a team environment.

Key Responsibilities:

  • Transaction Management: Accurately record financial transactions using accounting software, including accounts receivable and bank reconciliations.
  • Record Maintenance: Ensure financial records and documentation are kept accurate and current.
  • Reporting Assistance: Contribute to the preparation of financial reports, budgets, and statements.
  • Invoice Processing: Manage invoices, track payments, and handle related correspondence.
  • Reconciliation Support: Aid in reconciling bank statements and internal records for accuracy.
  • Data Entry: Execute data entry tasks to support financial operations and audits.
  • Compliance Assurance: Maintain adherence to organizational policies and relevant regulations.
  • Bank Transactions: Regularly deposit checks to the organization's financial institutions.
  • Customer Support: Assist internal and external stakeholders with financial inquiries.
  • Additional Tasks: Support other accounting-related duties as assigned by the Finance Manager.

General Qualifications:

  • Demonstrated strong work ethic and commitment to achieving challenging goals.
  • Ability to follow written and verbal instructions diligently.
  • Accountability to supervisors and performance plans.
  • Positive attitude and capacity to contribute positively to team dynamics.
  • Exhibit proactivity, flexibility, creativity, and enthusiasm.
  • Professional demeanor with sound decision-making and problem-solving skills.
  • Self-motivated individual capable of setting and achieving objectives.
  • Reliability and trustworthiness are essential traits.
  • Strong written and verbal communication skills in English; proficiency in Spanish is a plus.
  • Excellent customer service skills for both internal and external stakeholders.
  • Ability to thrive in a dynamic, fast-paced environment while maintaining a positive outlook.
  • Collaborative mindset to foster a constructive atmosphere within the organization.
  • Attention to detail and strong organizational skills are critical.
  • Ownership of responsibilities and commitment to achieving goals.
  • Interest in professional development and seeking new challenges.

Specific Qualifications:

  • Proficiency in Microsoft Office Suite (Excel, Word) and accounting software (e.g., QuickBooks, Sage).
  • Strong attention to detail and accuracy in all tasks.
  • Ability to manage confidential information with discretion.
  • Excellent organizational and time-management capabilities.
  • Strong communication skills, both written and verbal.

Educational Requirements:

  • High school diploma or equivalent is required.

At Society St. Vincent De Paul Alameda, we are committed to fostering a diverse and inclusive workplace. We strive to create an environment where everyone feels a sense of belonging and purpose, learning from the unique experiences of those around us.

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