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Office Coordinator

2 months ago

Mount Olive, Illinois, United States ProStar Full time
Position Overview

ProStar Staffing is collaborating with a reputable family-owned Italian delicatessen seeking an Office Coordinator.

Work Schedule:

  • Monday to Friday
  • 8:00 AM to 4:00 PM
  • Compensation: $20 per hour
  • Fluency in English is required

Primary Duties:

  • Support the procurement of goods and services essential for operations.
  • Prepare and manage purchase orders and requisitions.
  • Keep supplier information and vendor records current.
  • Engage with suppliers to gather product details, pricing, and availability.
  • Track inventory levels and alert the Purchasing Manager of low stock.
  • Collaborate with the warehouse team to ensure prompt delivery of products.
  • Assist in performing regular inventory checks.
  • Maintain organized documentation of purchase orders, invoices, and receipts.
  • Generate and distribute reports, correspondence, and necessary documentation.
  • Coordinate meetings, appointments, and travel arrangements for team members.
  • Manage phone calls, emails, and other forms of communication.
  • Help in tracking and reconciling purchase orders against invoices.
  • Foster and maintain positive relationships with suppliers and vendors.
  • Address inquiries and resolve issues regarding orders, deliveries, and payments.
  • Assist in assessing supplier performance and identifying potential new suppliers.

Required Skills:

  • Exceptional organizational and time management capabilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Basic understanding of procurement and inventory management software.
  • Meticulous attention to detail and accuracy in data entry.
  • Ability to work autonomously as well as collaboratively.

Qualifications: High school diploma or equivalent; an associate or bachelor's degree in business administration, supply chain management, or a related field is advantageous.

Experience: Previous experience in a purchasing or administrative capacity is preferred.

Work Environment:

  • Office setting with occasional visits to warehouses or supplier locations.
  • Ability to lift up to 50 lbs as needed.
  • Noise Level: Moderate.