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Executive Assistant
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to join our team at Kheir Clinic (FQHC). The successful candidate will provide administrative support to our C-Level Executive Leadership, ensuring the smooth operation of our office and contributing to the success of our organization.
Key Responsibilities- Calendar Management: Effectively leverage C-Level Executive Leadership time by screening and prioritizing appointment requests, coordinating meetings, and arranging amenities as necessary.
- Administrative Support: Provide daily reception, telephone, and administrative support for C-Level Executive Leadership and office operations, including managing budget records, payment requests, and confidential files.
- Communication: Assist with program events, meetings, and correspondence, including drafting letters, creating internal and external communication materials, and updating electronic and hard copy client, contact, and administrative filing systems.
- Project Management: Prepare long-term and short-term projects, reports, correspondence, and other materials accurately, following established guidelines and procedures with little or no supervision.
- Event Planning: Assist in planning, organizing, and implementing special events, meetings, and funding campaigns for development and fundraising purposes.
- Team Support: Coordinate staff calendars, brief C-Level Executive Leadership and staff before meetings, take detailed meeting minutes, and debrief information to necessary parties.
- Liaison: Serve as the liaison between C-Level Executive Leadership and other department heads and staff, collecting outgoing mail, opening and distributing incoming mail, and responding to mail and emails as necessary.
- Experience: At least 3 years' experience as an Administrative Assistant, with a strong background in calendar management, administrative support, and project coordination.
- Skills: Excellent communication and organizational skills, with the ability to prioritize duties, multitask in a fast-paced environment, and apply common sense when carrying out duties.
- Education: High school diploma or equivalent required, with a focus on business administration or a related field.
- Certifications: Valid CA Driver's License, auto insurance, and everyday access to a reliable vehicle.
Kheir Clinic (FQHC) is a primary provider of critical in-language healthcare and human services support to the residents of Metro Los Angeles and its neighboring communities. We strive to accommodate underserved residents in the greater Los Angeles area regardless of race, ethnicity, gender, sexual orientation, or income.
