Academic Department Coordinator

1 day ago


Amherst, Massachusetts, United States Amherst College Full time
Job Description:

Amherst College is seeking a highly organized and detail-oriented Academic Department Coordinator to provide comprehensive administrative support to two academic programs: Latinx and Latin American Studies and Asian American and Pacific Islander Studies. The successful candidate will work closely with the chairs and program faculty to carry out the programs' business, including curricular support, event management, budget support, and communications.

Key Responsibilities:
  • Provide administrative support to the chairs and program faculty in carrying out programs' business according to the academic calendar
  • Coordinate and attend programs' meetings, prepare relevant materials, and take meeting minutes as appropriate
  • Assist with programs' external reviews, including self-study
  • Coordinate programs' annual prizes and fellowships for majors
  • Update course information in the Course Catalog, CPI/EMS, and Workday
  • Assist with course logistics, including course materials and field trips
  • Communicate between the program and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters
  • Outreach and coordination with faculty offering courses for the programs
  • Assist with the planning and execution of events, including coordinating venues, receptions, and publicity
  • Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
  • Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
  • Process purchase orders, invoices, and reimbursements
  • Monitor budgets in collaboration with the programs' chairs and director of academic finance
  • Coordinate and maintain student employment and casual hiring
  • Maintain programs' website and electronic files
  • Coordinate the schedules of and stock supplies in common space(s)
  • Serve as the liaison between the programs' and diverse community of students, faculty, and staff across campus, Five College community, and the public
  • Maintain a welcoming, inclusive, and respectful study and work environment
Requirements:
  • High school degree or equivalent
  • One year of related experience
  • Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
  • Ability to take initiative, work independently, and work collaboratively
  • Demonstrated high level of attention to detail
  • Sensitivity to issues of confidentiality
  • Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
  • Experience working collaboratively with a diverse community
Preferred Qualifications:
  • Associate's degree
  • Three years or more of related experience at a higher education institution
  • Experience working with Workday or other ERP software

Amherst College offers a comprehensive benefits package that meets the needs of staff and faculty and their families. Interested candidates are asked to submit a resume and cover letter online at https://jobs.amherst.edu. Review of applications will begin immediately and will continue until the position is filled.



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