Invoice Coordinator

1 week ago


Sugar Land, Texas, United States Whole Earth Brands Full time
Job Title: Invoice Coordinator

Whole Earth Brands, Inc. is a global industry leader in the production of zero/low sugar and low-calorie sweeteners. We are seeking an experienced Invoice Coordinator to join our team.

Job Summary:

The Invoice Coordinator will be responsible for performing day-to-day invoicing duties, ensuring proper invoicing procedures are followed, and providing our clients with Certificate of Analysis (COAs) and Bills of Lading (BOLs). The successful candidate will have excellent attention to detail, strong communication skills, and the ability to work accurately and effectively in a fast-paced environment.

Key Responsibilities:
  • Accurately enter and process high-volume invoices in the ERP system.
  • Prepare and send invoices to clients accurately and on time.
  • Ensure all invoices comply with company policies and match purchase orders and bill of lading.
  • Reconcile discrepancies between invoices, purchase orders, and delivery date.
  • Verify and reconcile billing data, ensuring accuracy and completeness.
  • Resolve billing issues, such as discrepancies or disputes, by communication with clients, and customer service agents.
Requirements:
  • High School Diploma required.
  • College (Associates or Bachelors) in a related field desired, or commensurate work experience preferred.
  • Strong attention to detail and able to work independently.
  • Proficient in Microsoft Excel and Word Document.
  • Ability to write a concise and thorough letter, fax, or email to a customer.
  • Able to work accurately and effectively in a fast-paced, deadline-oriented environment.

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