Invoicing Specialist

4 weeks ago


Sugar Land, Texas, United States Whole Earth Brands Full time

Job Summary

Whole Earth Brands, Inc. is seeking a highly detail-oriented Invoicing Coordinator to join our team. As a key member of our accounting department, you will be responsible for ensuring accurate and timely invoicing procedures, working closely with our manager to maintain effective policies and processes, and providing exceptional customer service to our clients.

Key Responsibilities

  • Enter and process high-volume invoices in our ERP system with precision and efficiency.
  • Prepare and send invoices to clients in a timely manner, ensuring accuracy and compliance with company policies.
  • Verify and reconcile discrepancies between invoices, purchase orders, and delivery dates to ensure seamless transactions.
  • Resolve billing issues and disputes through effective communication with clients and customer service agents.
  • Assist with other accounting and finance functions as needed, providing backup support to customer service teams.

Requirements

  • High School Diploma required; College degree in a related field or equivalent work experience preferred.
  • Strong attention to detail, ability to work independently, and excellent client service skills.
  • Proficiency in Microsoft Excel and Word Document, with the ability to write clear and concise letters, faxes, or emails to customers.
  • Ability to work accurately and effectively in a fast-paced, deadline-oriented environment, with a sense of urgency in responding to inquiries.
  • Effective communication and interpersonal skills, with the ability to establish and maintain good working relationships with coworkers, managers, and other departments.

Working Conditions

The Invoicing Coordinator will work in an office environment with a temperature-controlled setting, requiring the ability to sit or stand for extended periods.


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