Administrative Support Specialist

22 hours ago

Albany, New York, United States StateJobsNY Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant 1/Trainee to join our team at StateJobsNY. As an Administrative Assistant 1/Trainee, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Complete and process forms required for the movement of positions within the agency.
  • Review appointment packages for new hires, transfers, promotions, etc.
  • Send score and disqualification notices, canvass letters, and other correspondence to applicants as required.
  • Manage the use and maintenance of centralized Departmental, Interdepartmental, Open Competitive and Transition Lists through Civil Service ELMS system.
  • Assist with canvasses, compile acceptors lists and resume submissions, and provide to Personnel Administrators, regional staff and programs upon request.
  • Correspond with applicants, employees, program areas, Personnel Administrators, regional staff, Exams Unit, Transactions Unit, and Civil Service.
  • Assist other Personnel Units, Office Managers and Personnel Administrators by creating reports, gathering and tracking various information, when necessary.
  • Perform all assigned tasks requiring attention to detail, research and data entry into HRIS, Civil Service ELMS, MS Access, MS Word, MS Excel and other systems as required.
Requirements
  • One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
  • Documentation of agency-approved completion of the four core administrative support courses or their equivalency: Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing.
  • Successful completion of four elective administrative support courses.
  • Ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.
Preferred Qualifications
  • Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.
  • Experience in administrative support, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
What We Offer
  • A competitive salary and benefits package.
  • The opportunity to work in a dynamic and supportive team environment.
  • Professional development and growth opportunities.

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