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Administrative Support Specialist
2 months ago
We are seeking a highly skilled and organized Administrative Support Specialist to provide critical support to the Vice President of Foster Care and the Foster Care Team at Berkshire Farm Center & Services for Youth.
About the RoleThe successful candidate will be responsible for managing and maintaining the Vice President's and Directors' schedules, appointments, travel arrangements, and meetings. This will involve coordinating group meetings, events, and outings, including reservations, payment, and communication of details.
Key Responsibilities- Manage and maintain calendars, schedules, and itineraries for the Vice President and Directors.
- Coordinate meetings, events, and outings, including reservations, payment, and communication of details.
- Perform a wide range of administrative data functions associated with recruitment, onboarding, performance management, and training.
- Read, research, route correspondence, collect and analyze information, prepare reports and presentations, and draft letters and documents.
- Process and submit various invoices, payments, and reconcile monthly bills.
- Provide administrative and customer support, including answering inquiries, filing, distributing, and logging mail.
- Assist with various special projects as needed.
- Serve on various agency committees.
- Ability to multi-task and work in a fast-paced environment, with a flexible schedule as needed.
- Excellent written and oral communication skills, including data entry.
- Excellent organization and time management, with proven attention to detail.
- Demonstrated skills and working knowledge of MS Office programs.
- Knowledge of administrative and clerical procedures and systems, including managing files and records, note-taking, running reports, designing forms, and office terminology.
- Demonstrated knowledge of principles and processes for providing customer and personal service, with the ability to respond effectively to sensitive inquiries and complaints.
- Ability to maintain confidential and sensitive information.
- Minimum of High School diploma/GED required; Associates degree preferred.
- Minimum 2-4 years of Administrative Assistant experience required.
Competitive hourly wage range: $19.23-$20.67 per hour ($39,900-$42,900 annually).
Berkshire Farm Center & Services for Youth is an equal opportunity employer, committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment.
