Senior Administrative Coordinator
4 days ago
Hollywood Hills, A Pacifica Senior Living Community is seeking an experienced Business Office Manager to join our team. The successful candidate will be responsible for managing the day-to-day operations of the business office, providing administrative support to the Executive Director and department heads, and ensuring compliance with company policies and procedures.
About You:
We are looking for an individual with excellent communication skills, strong organizational abilities, and a proven track record of success in office management. The ideal candidate will have two years of post-secondary education or three or more years of experience in a similar role, and must be proficient in Microsoft Office applications, including Word, Excel, and Outlook.
Responsibilities:
- Business Office Operations: Manage the day-to-day operations of the business office, including preparing new hire paperwork, updating associate information, processing accounts payable invoices, and maintaining the accuracy of community operations computer databases.
- Administrative Support: Provide administrative support to the Executive Director and department heads, including preparing correspondence, documents, and special projects as needed.
- Financial Management: Assist with the preparation of monthly financial reports, maintain accurate records of cash transactions, and ensure compliance with company policies and procedures.
- Human Resources: Participate in New Hire Orientation program, prepare employee status changes, and maintain accurate records of leave of absence requests.
- Benefits Administration: Conduct monthly benefit orientations, proof benefit enrollment forms, and ensure all eligible associates have completed enrollment/declination forms.
Requirements:
- Education: Two-year Associate's degree or three or more years' experience in office management, including bookkeeping and human resources responsibilities.
- Skills: Excellent communication skills, diplomacy, time management, and organizational skills; competence in Microsoft Word, Excel, and Outlook, and the ability to adapt and learn company-specific software programs.
- Availability: Must be available for weekend coverage and all emergency situations on a rotating basis.
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