Senior Administrative Coordinator

3 days ago


Los Angeles, California, United States Plona Partners Full time
Job Summary

We are seeking a highly skilled and organized Senior Administrative Coordinator to join our team in Century City. In this role, you will provide administrative support to attorneys and coordinate various aspects of legal matters.

Key Responsibilities:

  • Coordinate and track numerous legal matters, ensuring timely completion and compliance with firm standards.
  • Create, edit, format, and proofread documents, including agreements, contracts, and plans, to ensure accuracy and professionalism.
  • Prepare and finalize legal documents for e-Filing and filing via PACER, adhering to regulatory requirements.
  • Communicate directly and on behalf of attorneys with third parties, including client representatives, companies, and institutions, to facilitate smooth operations.
  • Develop and implement systems to manage client workflow, tasks, and documentation, ensuring efficiency and effectiveness.
  • Maintain accurate and up-to-date records, files, and calendars, adhering to firm guidelines and protocols.
  • Organize and coordinate conference calls, client meetings, and travel arrangements, ensuring seamless communication and collaboration.
  • Review and edit bills and related reports according to client billing arrangements, facilitating prompt responses to inquiries.
  • Maintain open client matters in Serengeti, ensuring timely updates and closure.

Requirements:

  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and colleagues.
  • Proficiency in Microsoft Office, particularly Word, Excel, and Outlook, as well as experience with document management systems.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

What We Offer:

  • A competitive salary range of $75,000 - $120,000 (DOE), depending on experience and qualifications.
  • A dynamic and supportive work environment, with opportunities for growth and development.
  • A comprehensive benefits package, including medical, dental, and vision coverage, as well as retirement savings plan.

About Us:

Plona Partners is a leading law firm dedicated to providing exceptional service and expertise to our clients. We value innovation, teamwork, and professionalism, and are committed to fostering a collaborative and inclusive work environment.



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