Administrative Assistant II
2 days ago
We are seeking an experienced Administrative Assistant II to join our team at the University of Southern California (USC). As an Administrative Assistant II, you will play a critical role in supporting the day-to-day operations of our department.
Key Responsibilities:- Coordinate academic program needs, including curriculum submissions, course scheduling, and registration information.
- Onboard and manage student workers, including payroll setup.
- Coordinate faculty promotion, appointment, and hiring documents.
- Oversee budgets for the program.
- Manage ENST office functions, including maintenance requests.
- Plan and execute commencement events.
- Respond to inquiries by phone and email and direct to the appropriate party.
- Purchase supplies and materials for departmental needs according to USC Procurement policy.
- Prepare and submit invoices, with occasional vendor correspondence to ensure accounts and payments are current.
- Manage mailing and receiving.
- Bachelor's degree or combined experience/education as a substitute for minimum education.
- A minimum of 3 years experience in a business or office setting.
- Provides a professional image at all times through appearance and dress.
- Able to work well independently with little supervision.
- Strong attention to detail to ensure office operations run smoothly.
- Excellent organization and communication skills.
- Ability to learn and follow all USC policies around financial and operating procedures.
This is a full-time position, Monday through Friday, 8:30am-5:00pm. Some weekend hours may be required.
The work location is University Park Campus (CAS 200), Los Angeles, CA.
The hourly rate range for this position is $24.62 - $27.59.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
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