Financial Operations Specialist
2 weeks ago
This role is designed for a dedicated individual to support financial operations within the University of Georgia. The successful candidate will engage in a variety of tasks that contribute to the efficient management of budgetary and purchasing processes.
Key Responsibilities
IT Procurement and Operational Assistance:
- Facilitate the creation of purchase orders and ensure budgetary compliance for timely IT service renewals.
- Maintain and update the renewal schedule, incorporate new acquisitions, and reconcile financial statements.
- Oversee invoice reconciliation and ensure prompt vendor payments.
- Organize and uphold the integrity of workflow documentation and files.
- Collaborate with departmental leaders on renewal processes and assist in bi-annual business evaluations.
Administrative Support for Cost Recovery:
- Manage spreadsheets detailing purchases, sales, expenses, and intra-university transactions.
- Conduct data entry to aid in the upkeep of financial records for cost recovery clients.
- Provide supplementary support to business office personnel as required.
- Address escalated client inquiries and keep clients informed about process updates and product modifications.
Maintenance Budget Development and Reporting:
- Assist in the formulation of budgetary plans under the guidance of the Associate Director.
- Document responses from directors regarding maintenance validations.
- Prepare operational expense reports, cash flow statements, and monthly budget summaries as directed.
- Maintain essential funding and allocation spreadsheets to generate necessary reports.
Business Process Solutions:
- Support the testing and rollout of new business process solutions.
- Update and manage process documentation effectively.
- Coordinate team schedules and perform additional tasks as assigned by the Associate Director.
Qualifications
Applicants should possess technical expertise in accounting, which may be acquired through an apprenticeship, a two-year degree, or a professional certification. Knowledge of accounting policies and proficiency in software applications such as Outlook, Excel, and Word are essential. The ideal candidate will demonstrate critical thinking abilities, be self-motivated, and possess strong organizational skills.
This position is vital for ensuring the smooth operation of financial processes within the institution, contributing to the overall mission of the University of Georgia.
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