Financial Operations Specialist

2 weeks ago


Athens, Georgia, United States University of Georgia Full time
Position Overview

This role is designed for a dedicated individual to support financial operations within the University of Georgia. The successful candidate will engage in a variety of tasks that contribute to the efficient management of budgetary and purchasing processes.

Key Responsibilities

IT Procurement and Operational Assistance:
  • Facilitate the creation of purchase orders and ensure budgetary compliance for timely IT service renewals.
  • Maintain and update the renewal schedule, incorporate new acquisitions, and reconcile financial statements.
  • Oversee invoice reconciliation and ensure prompt vendor payments.
  • Organize and uphold the integrity of workflow documentation and files.
  • Collaborate with departmental leaders on renewal processes and assist in bi-annual business evaluations.

Administrative Support for Cost Recovery:
  • Manage spreadsheets detailing purchases, sales, expenses, and intra-university transactions.
  • Conduct data entry to aid in the upkeep of financial records for cost recovery clients.
  • Provide supplementary support to business office personnel as required.
  • Address escalated client inquiries and keep clients informed about process updates and product modifications.

Maintenance Budget Development and Reporting:
  • Assist in the formulation of budgetary plans under the guidance of the Associate Director.
  • Document responses from directors regarding maintenance validations.
  • Prepare operational expense reports, cash flow statements, and monthly budget summaries as directed.
  • Maintain essential funding and allocation spreadsheets to generate necessary reports.

Business Process Solutions:
  • Support the testing and rollout of new business process solutions.
  • Update and manage process documentation effectively.
  • Coordinate team schedules and perform additional tasks as assigned by the Associate Director.

Qualifications

Applicants should possess technical expertise in accounting, which may be acquired through an apprenticeship, a two-year degree, or a professional certification. Knowledge of accounting policies and proficiency in software applications such as Outlook, Excel, and Word are essential. The ideal candidate will demonstrate critical thinking abilities, be self-motivated, and possess strong organizational skills.

This position is vital for ensuring the smooth operation of financial processes within the institution, contributing to the overall mission of the University of Georgia.

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