Business Operations Specialist
5 days ago
We're looking for a skilled Administrative Assistant to join our team at WNC Inc. in Irvine, California.
Responsibilities and TasksThis role entails managing multiple aspects of administrative support, including:
- Entity management: ensuring timely formations, dissolutions, and filings;
- Data analysis and reporting: collecting and analyzing social impact data, generating reports for initiatives;
- Mail handling: sorting, distributing, and scanning incoming mail;
- Accounts payable: covering accounts payable tasks and assisting with draw packages;
- Filing system management: maintaining the department's filing system and ensuring quality control;
- Document processing: saving and uploading vendor invoices, coordinating with shared sites;
- Event planning: scheduling and preparing executive events and other activities;
- General office duties: performing various tasks as assigned by management.
Applicants should possess:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
- Experience with document sharing systems like SharePoint, Box, and Dropbox;
- A high level of organization, attention to detail, and multitasking skills;
- Effective communication and collaboration skills;
- A bachelor's degree or equivalent experience;
- Notary license a strong asset.
The estimated annual salary for this position is between $58,000 and $68,000, depending on qualifications and experience.
This role requires flexibility due to various team needs, with a typical three-day in-office schedule (Tuesday through Thursday).
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