Business Operations Specialist

5 days ago


Irvine, California, United States WNC Inc Full time
Administrative Assistant Opportunity

We're looking for a skilled Administrative Assistant to join our team at WNC Inc. in Irvine, California.

Responsibilities and Tasks

This role entails managing multiple aspects of administrative support, including:

  • Entity management: ensuring timely formations, dissolutions, and filings;
  • Data analysis and reporting: collecting and analyzing social impact data, generating reports for initiatives;
  • Mail handling: sorting, distributing, and scanning incoming mail;
  • Accounts payable: covering accounts payable tasks and assisting with draw packages;
  • Filing system management: maintaining the department's filing system and ensuring quality control;
  • Document processing: saving and uploading vendor invoices, coordinating with shared sites;
  • Event planning: scheduling and preparing executive events and other activities;
  • General office duties: performing various tasks as assigned by management.
Skills and Qualifications

Applicants should possess:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
  • Experience with document sharing systems like SharePoint, Box, and Dropbox;
  • A high level of organization, attention to detail, and multitasking skills;
  • Effective communication and collaboration skills;
  • A bachelor's degree or equivalent experience;
  • Notary license a strong asset.
Salary Range

The estimated annual salary for this position is between $58,000 and $68,000, depending on qualifications and experience.

This role requires flexibility due to various team needs, with a typical three-day in-office schedule (Tuesday through Thursday).



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