Executive Secretary

7 days ago


New York, New York, United States Frink-Hamlett Legal Solutions Full time
Job Title: Executive Secretary - Insurance Defense Firm

We are seeking an experienced Executive Secretary to join our team at Frink-Hamlett Legal Solutions. This is a temporary position with a hybrid schedule, requiring 3-4 days in the office and 1-2 days remote or 5 days in the office.

Compensation:

The hourly rate for this position is $25-$35 per hour, depending on experience.

About the Role:

The successful candidate will handle file management, case lists, calendars, e-filings, motion practice, exhibits, discovery, and budgets. Other key responsibilities include:

  • Providing secretarial and administrative support
  • Dictation services
  • Drafting and redlining legal documents, including discovery pleadings
  • Managing high email volume
  • E-filing of federal and state motions
  • Client reception and phone answering
  • Maintaining calendars and appointments
  • Sorting mail and packages and distributing them to staff members
  • Managing legal files and records: organizing, copying, filing, scanning, faxing, and storing
  • Office inventory and supplies management
  • Preparing and coordinating legal correspondence and reports
  • Other administrative duties as needed
Requirements:

To be considered for this role, candidates must have:

  • 5-8 years of experience as a legal secretary or administrator at a law firm or corporate legal department
  • Excellent typing skills: fast and accurate
  • Prior knowledge and exposure to litigation procedures and processes
  • Prior insurance subrogation experience is highly desirable
  • Prior experience with E-filing of federal and state motions (NY courts experience is a plus)
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
  • Proficiency with legal programs and billing software, such as iManage
  • Excellent oral and written communication skills
  • Strong time-management skills
  • Attention to detail and exceptional organizational skills
  • Courteous and professional demeanor
  • Ability to prioritize tasks and meet deadlines
  • Solid client service skills
Benefits:

Frink-Hamlett Legal Solutions is an equal employment opportunity employer, and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status.


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