Administrative Support Specialist
2 days ago
The City of San Jose, CA is seeking a highly skilled Administrative Assistant to provide support to the Housing Department's Executive Office. This is a temporary (Overstrength) position that is anticipated to be funded through June 30, 2025, subject to further extension as appropriate.
Key Responsibilities- Provide administrative support to three executive level positions, including arranging and coordinating calendars, maintaining liaison functions, and tracking assignments.
- Interact with management and executive level staff to follow-up on assignments and coordinate multiple executive calendars.
- Edit, compose, and prepare correspondence, memorandums, presentation materials, and other documents and work products.
- Establish and maintain various filing and records management systems.
- Completion of high school or equivalent (General Education Development (GED) Test or California Proficiency Certificate).
- Six (6) years of progressively responsible experience in clerical and secretarial work, including two (2) years providing individual support to an executive.
- Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country.
- Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
- Collaboration: Develops networks and builds alliances; engages in cross-functional activities.
- Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing.
- Computer Skills: Experience with common business computer applications, including MS Outlook, MS Word, MS PowerPoint, and MS Excel.
The City of San Jose offers a wide range of core health benefits, including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's website for detailed information on coverage, cost, and dependent coverage.
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