Executive Support Specialist

5 days ago


Miami, United States Fresh Form Draft Full time

Job Title: Executive Support Specialist

Job Summary: Fresh Form Draft is seeking a highly organized and detail-oriented Executive Support Specialist to provide comprehensive support to our management team and contribute to the smooth running of our daily operations.

Key Responsibilities:

  • Manage the executive's calendar, scheduling appointments and organizing meetings.
  • Coordinate travel arrangements and prepare itineraries for business trips.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle incoming and outgoing correspondence, including mail and emails.
  • Maintain and update organizational databases and files.
  • Assist with the preparation of documents such as contracts, memos, and reports.
  • Act as the point of contact for internal and external stakeholders, providing excellent customer service.

Skills, Knowledge and Expertise:

  • Proven administrative experience in a similar role.
  • Excellent communication skills, both written and verbal.
  • Strong attention to detail, with the ability to identify errors and make corrections.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to handle confidential information with discretion.
  • Strong organizational and time management skills.
  • Ability to multitask and prioritize tasks effectively.
  • Adaptable and flexible, with the ability to work under pressure and meet tight deadlines.

Benefits:

  • Health insurance (medical, dental, vision)
  • Retirement benefits (401k or equivalent)
  • Paid time off (vacation, sick leave)
  • Flexible work hours (if applicable)
  • Professional development opportunities


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