Administrative Support Specialist

2 weeks ago


New Castle, Pennsylvania, United States Commonwealth of Pennsylvania Full time
POSITION OVERVIEW
Are you a meticulous and skilled administrative professional with excellent communication and organizational abilities? The Commonwealth of Pennsylvania is looking for a committed Administrative Support Specialist to enhance our efforts at the Bureau of Community Health Systems (BCHS). This role is essential in facilitating the execution of fundamental public health initiatives in a manner that is efficient, effective, and responsive, ultimately contributing to the well-being of the community by managing customer inquiries and providing clerical assistance to the District Office and State Health Centers.

ROLE RESPONSIBILITIES

As an Administrative Support Specialist, you will be expected to possess a comprehensive understanding of BCHS and Department of Health (DOH) policies and procedures, as well as knowledge of agency, local government, community, and state programs. Your duties will include:

  • Offering information and referrals regarding DOH programs to the public.
  • Providing clerical support to professional staff.
  • Managing and disseminating communications from the State Health Center.
  • Submitting case reports and maintaining data in the Statewide Immunization Information System database in accordance with DOH guidelines.
  • Assisting in the orientation of new clerical personnel to ensure adequate coverage.

We invite you to explore this opportunity to advance your administrative career.


Work Schedule and Additional Information:

  • Full-time position.
  • Standard working hours are from 8:00 AM to 4:00 PM, Monday through Friday, with a 30-minute lunch break.
  • Salary: The starting salary may be fixed in certain instances.
  • Further communication regarding this position will be sent via email. Please ensure to check your email, including spam/junk folders, for these notifications.
QUALIFICATIONS AND REQUIREMENTS

Minimum Experience and Training:

  • At least six months of experience as a Clerical Assistant 1 (commonwealth title); or
  • High school graduation; or
  • An equivalent combination of experience and training.

Additional Requirements:

  • Must meet the residency requirements for Pennsylvania.
  • Ability to perform essential job functions is necessary.

Legal Requirements:

  • A background investigation must be successfully completed.

Application Process:

  • Resumes, cover letters, and similar documents will not be reviewed; eligibility must be demonstrated through the application.
  • Applications must be submitted by the specified closing date. Late submissions will not be accepted.
  • Failure to comply with application requirements may result in disqualification from consideration.

Veterans' Preference:

  • Pennsylvania law provides employment preference for qualified veterans for many state and local government positions.

Accommodations:

  • If you require accommodations due to a disability during the interview process, please discuss your needs with the interviewer beforehand.

The Commonwealth is an equal opportunity employer and is dedicated to fostering a diverse workforce. We value inclusion as we strive to recruit, develop, and retain the most qualified individuals to serve the citizens of Pennsylvania.



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