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Administrative Support Specialist

2 months ago

New Castle, Pennsylvania, United States Commonwealth of Pennsylvania Full time
POSITION OVERVIEW
Are you a meticulous and experienced administrative professional with exceptional communication and clerical abilities? The Commonwealth of Pennsylvania is in search of a committed Clerical Assistant 2 to enhance our operations at the State Health Center. This role is essential in providing the necessary support for the execution of fundamental public health functions, ensuring a high-quality and effective service that positively influences the health outcomes of the community by managing customer inquiries and delivering clerical assistance to various health offices.

ROLE RESPONSIBILITIES

As a Clerical Assistant 2, you will be expected to maintain a comprehensive understanding of the policies and procedures of the Bureau of Community Health Systems (BCHS) and the Department of Health (DOH). Your duties will include:

  • Providing information and referrals regarding DOH programs to the public.
  • Offering clerical support to professional staff.
  • Managing and disseminating communications from the State Health Center.
  • Submitting case reports and maintaining data in the Statewide Immunization Information System in accordance with DOH guidelines.
  • Assisting in the onboarding process for new clerical staff to ensure sufficient clerical coverage.

We encourage you to explore this opportunity to advance your administrative career.


WORK SCHEDULE AND ADDITIONAL INFORMATION
  • Full-time position.
  • Standard working hours are from 8:00 AM to 4:00 PM, Monday through Friday, with a 30-minute lunch break.
  • Salary: The starting salary may be non-negotiable in certain instances.
  • Further communication regarding this position will be sent via email; please check your inbox regularly.

QUALIFICATIONS AND REQUIREMENTS

Minimum Experience and Training:

  • Six months of experience as a Clerical Assistant 1 (commonwealth title); or
  • High school graduation; or
  • An equivalent combination of experience and training.

Other Requirements:

  • Must meet the Pennsylvania residency requirement.
  • Ability to perform essential job functions is necessary.

Legal Requirements:

  • Successful completion of a background investigation is mandatory.

APPLICATION PROCESS:

  • Resumes and cover letters will not be reviewed; eligibility must be demonstrated through the application form.
  • Applications must be submitted by the specified closing date.
  • Non-compliance with application requirements may result in disqualification.

VETERANS PREFERENCE:

  • Pennsylvania law provides employment preference for qualified veterans for many state and local government positions.

ACCOMMODATIONS:

  • If you require accommodations due to a disability during the interview process, please discuss your needs with the interviewer in advance.

The Commonwealth is an equal opportunity employer and values diversity in its workforce.