Administrative Support Specialist

3 hours ago


Salt Lake, Utah, United States The Norland Group Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at The Norland Group. As an Executive Assistant - Engineering, you will provide administrative support to our Engineering organization, handling tasks such as book travel, expense reporting, and coordinating travel arrangements.

Key Responsibilities:

  • Provide administrative support to the Engineering organization, including book travel, expense reporting, and coordinating travel arrangements.
  • Interact positively with all levels within the organization, including senior executives, corporate counterparts, and co-workers, projecting a positive and collaborative image of The Norland Group.
  • Assist with preparation of organization-wide communications, expense report preparation, mail and paperwork distribution, filing, copying, and other general tasks.
  • Manage multiple simultaneous projects, tasks, and deadlines in a fast-paced environment.

Requirements:

  • High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 4 years related administrative experience.
  • At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.
  • Prefer a minimum of 10 years of prior experience working with senior executives.
  • Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams).
  • Strong sense of urgency, ability to monitor shifting priorities, and respond to unexpected situations.
  • Good judgment and discretion in handling confidential information.
  • Ability to work well as a team and independently with minimal supervision.
  • Extremely organized, with great attention to detail and excellent grammar skills.
  • Ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow-through actions.
  • Willingness to work some extended hours when necessary, including occasional availability at a moment's notice.
  • Focus on customer satisfaction, commitment to consistently generate a quality work product, and do whatever it takes to get the job done quickly and efficiently.

About The Norland Group:

The Norland Group has been in operation successfully since 1996. We are a strong believer in people management, professionalism, and accountability. We only make promises when we are certain we can fulfill them. Our business focuses on fulfilling the needs of commercial and government customers in administrative services, workforce mobilization, information technology, engineering, and project management services.

Our Mission Statement:

Our main goal is to provide career advancement opportunities to our associates. We are committed to bringing our customers exceptional support services with the highest quality, integrity, and innovation. We believe that we are the stepping stone for our associates to advance their careers and to live a better life. Everyone should have a chance to live a successful and happy life. We operate our business based on those values and choose employees who value the same principles.



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