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Administrative Support Specialist

2 months ago

Richmond Heights, Virginia, United States Henrico County Virginia Full time
{"Job Title": "Administrative Assistant", "Job Summary": "We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Henrico County Public Schools. This 260-day position will be located at Central Office and will provide administrative support to our staff and stakeholders.

Responsibilities:

* Screen daily calls and messages from parents, court services personnel, attorneys, and other stakeholders
* Type letters, reports, and requisitions
* Receive and distribute subpoenas
* Maintain records for foster care students
* Collect and prepare annual state reports
* Process direct pay and purchase requisitions
* Support maintenance of staff service logs and assessment protocols
* Order office supplies and assessment protocols
* Maintain record of staff leave
* Ensure timely and accurate processing of payroll
* Maintain ledger of accounts
* Maintain data for grant funded projects
* Make travel arrangements and complete forms and vouchers
* Check and order safety equipment and supplies
* Arrange meeting space locations
* Maintain and update calendar for supervisor
* Collaborate with TST to resolve technology issues
* Assist with planning and organization of special projects and events
* Participate in training for assigned tasks
* File and maintain filing system for records
* Complete annual Inventory Report

Requirements:

* Proficient in Microsoft Office and Google Suite
* Knowledge of English grammar, punctuation, and arithmetic
* Skill in typing, reading, spelling, and proofreading
* Ability to file alphabetically, numerically, and chronologically
* Ability to maintain records, organize, and use the telephone
* Ability to interpret written material and communicate verbally
* Ability to verify data and learn policies and procedures
* Ability to exercise mature judgment and make independent decisions
* Ability to compose and prepare effective correspondence
* Ability to establish and maintain effective working relationships
* Displays sound logical reasoning in interpersonal relationships

If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

Henrico County Public Schools is an equal opportunity employer and welcomes applications from diverse candidates.

Please submit your application, including your resume and cover letter, to [insert contact information].

We look forward to hearing from you