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Executive Administrative Assistant

2 months ago

Irwindale, California, United States City of Hope Full time
About the Role

City of Hope is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our executives, ensuring the smooth operation of our day-to-day activities.

Key Responsibilities
  • Manage all phases of administrative support operations, including special projects and confidential matters.
  • Contribute to the planning, development, and implementation of projects, performing advanced and diversified administrative duties.
  • Exercise independent judgment, making administrative decisions and taking action on behalf of executives based on knowledge of organization policies, practices, and corporate activities.
  • Use discretionary initiative and judgment in handling sensitive and confidential details, establishing priorities, and resolving problems.
  • Serve as a liaison between internal and external executives, managers, patients, visitors, board members, and donors, assisting them in researching and fulfilling information requests and/or issues.
  • Resolve routine and complex inquiries and problems requiring in-depth knowledge of company policies, procedures, and projects in progress.
  • Schedule, maintain, and modify calendars of appointments for offsite board meetings, special events, and speaking engagements.
  • Coordinate related arrangements and prepare materials for meetings, drafts correspondence, and monitors and follows through on unresolved issues.
Requirements
  • 2 years of post-high school education or equivalent experience.
  • 7-10 years of experience in an administrative support position at an executive level.
  • High level of executive/secretarial skills and versatility in using PCs and related office software.
About City of Hope

City of Hope is an equal opportunity employer committed to diversity, equity, and inclusion. We offer a comprehensive benefits package and a dynamic work environment.