Senior Administrative Coordinator

7 days ago


Baltimore, Maryland, United States Space Telescope Science Institute Full time
Job Title: Senior Administrative Assistant

At the Space Telescope Science Institute, we are seeking a highly skilled and organized Senior Administrative Assistant to provide exceptional support to our Institute Leadership. This role requires a proactive and detail-oriented individual who can manage a diverse array of tasks with independence and professionalism.

Key Responsibilities:
  • Serve as the primary point of contact for internal and external inquiries, screening calls and correspondence, and establishing protocols for access.
  • Provide administrative support for executive meetings, including scheduling, gathering agenda items, and recording and distributing minutes.
  • Coordinate travel arrangements for executives, including generating travel requests, coordinating travel planning, and processing expense reports.
  • Interface with other organizational units and external personnel to secure and exchange information, arrange meetings, and coordinate activities.
  • Support executives in preparing presentation materials and documents, utilizing various software competently.
Requirements:
  • Proven ability to handle purchase orders and financial processes related to administrative functions.
  • Strong organizational skills with attention to detail and proofreading.
  • Excellent working knowledge of grammar, spelling, and punctuation, with the ability to perform general mathematical skills.
  • Proficiency in using computers, peripherals, operating systems, and major software packages such as Microsoft Office.
  • Proven ability to develop technology to support administrative functions and contribute to process improvement.
Preferred Qualifications:
  • Established professionals with 5+ years of progressively responsible administrative experience, especially in scientific, academic, or technical environments.
  • Prior experience with both PC and MAC computer systems is required; proficiency with both is preferred but not required.

STScI offers a welcoming workspace for all, along with an excellent and generous benefits package. Explore our benefits at STScI Benefits.

TO APPLY: Share your experience by uploading a resume and completing an online application. Applications received by December 11, 2024, will receive full consideration.



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