Senior Administrative Assistant

2 days ago


Baltimore, Maryland, United States Space Telescope Science Institute Full time
Job Title: Senior Administrative Assistant

The Space Telescope Science Institute (STScI) is a leading science operations center for NASA's flagship observatories, including the Hubble and James Webb Space Telescopes.

We are seeking a highly organized and experienced Senior Administrative Assistant to join our Event Planning Group (EPG).

Responsibilities:
  • Provide high-level administrative support, including meeting coordination, travel arrangements, data management, and problem resolution.
  • Organize and plan all aspects of event planning, including pre-planning, logistics coordination, participant reservations, and travel expense reports.
  • Develop and maintain collaborative relationships with internal and external partners and vendors.
  • Work with in-house teams and departments to create event webpages, advertise events, and coordinate AV requirements.
  • Work with external vendors and caterers to obtain required event supplies and services.
Requirements:
  • High school graduate or equivalent, with 5+ years of administrative and/or conference/event support experience.
  • Some event planning experience required.
  • Intermediate to expert skills in Outlook and Microsoft Office, with specific attention to Excel.
Benefits:
  • 12 days of vacation accrued annually, 10 paid holidays, and 12 days of sick leave each.
  • Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day.
  • Comprehensive medical/dental/vision/prescription plans, and more.

Apply now by uploading your resume, cover letter, and online application using the link below. Applications received by January 14, 2024, will receive full consideration.



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