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Administrative Coordinator

2 months ago

Baltimore, Maryland, United States Collabera Full time
About the Role

The Administrative Assistant plays a vital role in supporting the success of our organization, Collabera. As a key member of our team, you will provide administrative support to our managers and senior staff members, ensuring the smooth operation of our department.

Responsibilities
  • Administrative Support: Provide high-level administrative support to our managers and senior staff members, including preparing correspondence, spreadsheets, documents, and reports using various software programs.
  • Travel Arrangements: Make travel arrangements and process travel and business expenses, ensuring timely and accurate reimbursement.
  • Communication: Provide telephone coverage and schedule internal and client meetings, ensuring effective communication and coordination.
  • Documentation: File and maintain physical files and supporting documentation, ensuring accurate and up-to-date records.
  • Materials Creation: Create, edit, print, and distribute materials as needed, including reports, presentations, and other documents.
Requirements
  • Education: High School Diploma or GED Required.
  • Experience: 3 years of experience in an administrative, clerical, or operations role.
  • Skills: Adept at learning new technologies for data entry, calendar management, and report creation; Proficient in Office applications; Strong time-management and organizational skills; Excellent written and verbal communication skills; Ability to work in a fast-paced environment with changing priorities and deadlines; Positive customer service attitude and ability to handle challenging situations.