Senior Administrative Assistant
1 week ago
The Space Telescope Science Institute (STScI) is a leading astronomical research center seeking a highly skilled and organized Senior Administrative Assistant to support the Event Planning Group (EPG). This is a great opportunity for an individual with previous event planning experience to join a world-class organization recognized for its commitment to diversity and inclusion.
Key Responsibilities:
- Provide high-level administrative support, including meeting coordination, travel arrangements, data management, and problem resolution.
- Organize, plan, and manage all aspects of the event planning process, including pre-planning, logistics coordination, participant reservations, and travel expense reports.
- Develop and maintain collaborative relationships with internal and external partners and vendors.
- Work with in-house teams and departments to create event webpages, advertise events, and coordinate AV requirements.
- Work with external vendors and caterers to obtain required event supplies and services.
Requirements:
- High school graduate or equivalent, 5+ years of administrative and/or conference/event support experience.
- Some event planning experience required.
- Intermediate to expert skills in Outlook and Microsoft Office, with specific attention to Excel.
Benefits:
- 12 days of vacation accrued annually, 10 paid holidays, and 12 days of sick leave each.
- Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day.
- Comprehensive medical/dental/vision/prescription plans, and more.
How to Apply:
Please upload a resume, cover letter, and online application using the provided link. Applications received by January 14, 2024, will receive full consideration. Applications received after this date will be considered until the position is filled.
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