Current jobs related to Administrative Coordinator - Boston, Massachusetts - Talent Groups

  • Administrative Coordinator

    1 month ago

    Boston, Massachusetts, United States Boylston Staffing Full time

    Administrative Coordinator OpportunityBoylston Staffing is seeking a highly organized and detail-oriented Administrative Coordinator to support the Arts and Sciences department at a University in Cambridge.Key Responsibilities:Administrative Support: Provide administrative assistance to the department, including calendaring, room booking, office...

  • Administrative Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Job Title: Administrative CoordinatorJoin the Tufts University team as an Administrative Coordinator in the Registrar's Office. This role provides advanced administrative support and communications for the department, serving as the primary contact for graduates and other constituents.Key Responsibilities:Provide back-up and support to the primary National...

  • Administrative Coordinator

    3 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Tufts University. The successful candidate will provide advanced administrative support and communications for the department, serving as the primary contact for graduates and other constituents.Key ResponsibilitiesProvide back-up and support to the primary National Board...

  • Administrative Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Planet Professional Full time

    Job Title: Administrative AssistantPlanet Professional is seeking an experienced Administrative Assistant to support a senior Researcher in our Research Department.Job Summary:The successful candidate will provide administrative support to the Researcher, including email correspondence, scheduling meetings and Zoom sessions, preparing grant applications, and...

  • Administrative Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Job SummaryThe Administrative Coordinator will provide advanced administrative support to the Registrars Office, serving as the primary contact for graduates and assisting with degree verifications, licensing, and credentialing. This role requires excellent organizational and interpersonal skills, as well as the ability to handle complex and confidential...

  • Administrative Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Howard Hughes Medical Institute Full time

    Job Title: Administrative CoordinatorHoward Hughes Medical Institute (HHMI) is seeking a highly organized and self-motivated Administrative Coordinator to provide top-notch administrative support to our Investigators and foster a warm and welcoming lab environment.Key Responsibilities:Provide administrative support to the HHMI Investigator, including...

  • Administrative Coordinator

    4 days ago

    Boston, Massachusetts, United States Sigma Full time

    Job Title: Administrative CoordinatorJob Summary:We are seeking an Administrative Coordinator to support our Clinical Trial team at Sigma, Inc. The successful candidate will provide administrative assistance with a focus on contract documents and data management related to clinical trials.Key Responsibilities:Provide administrative support to the Clinical...

  • Administrative Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Superluminal Medicines, Inc. Full time

    About Superluminal MedicinesSuperluminal Medicines is a pioneering company in the field of generative biology and chemistry, revolutionizing the speed and accuracy of small molecule medicine creation.The company's innovative platform combines deep biology, computational and medicinal chemistry, machine learning, and proprietary big data infrastructure to...

  • Administrative Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Howard Hughes Medical Institute Full time

    Job Title: Administrative CoordinatorHoward Hughes Medical Institute (HHMI) is seeking a highly organized and self-motivated Administrative Coordinator to provide top-notch administrative support to our Investigators and foster a warm and welcoming lab environment.Key Responsibilities:Provide administrative support to the HHMI Investigator, including...

  • Administrative Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Tufts University School of Medicine. The successful candidate will provide advanced administrative support and communications for the department, serving as the primary contact for graduates and other constituents.Key ResponsibilitiesProvide back-up and support to the...

  • Administrative Coordinator

    1 month ago

    Boston, Massachusetts, United States Howard Hughes Medical Institute Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide exceptional support to our Investigator and laboratory team. The successful candidate will be responsible for managing complex scheduling, coordinating travel arrangements, and providing administrative support for various laboratory activities.Key...

  • Administrative Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Atrium Staffing Full time

    About Atrium StaffingWe're a people-centric organization that fosters an environment of collaboration, high performance, and innovation. Our team values your talents and celebrates your achievements.Client OverviewOur client is a global financial services organization headquartered in Boston. They're seeking an efficient and detail-oriented Administrative...

  • Administrative Coordinator

    1 week ago

    Boston, Massachusetts, United States V R Della Infotech Inc Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at V R Della Infotech Inc. The successful candidate will provide administrative support to our department, ensuring the smooth day-to-day operation of our office.Key ResponsibilitiesProvide administrative support to the department, including preparing and maintaining...

  • Administrative Coordinator

    6 days ago

    Boston, Massachusetts, United States Mass General Brigham Full time

    About UsMassachusetts General Hospital's Home Hospital is a pioneering clinical service that enables patients to receive hospital-level care in the comfort of their own homes. This innovative approach helps patients maximize their time at home while receiving the necessary medical attention.Common conditions treated by Home Hospital include heart failure,...

  • Administrative Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Venture Capital Firm Full time

    Administrative SpecialistWe are partnering with a leading Venture Capital Firm in Boston to find an Administrative Specialist who excels in a fast-paced environment and thrives in a collaborative team setting. This role offers a great balance of high-level support and office management, making it perfect for someone who is organized, adaptable, and ready to...

  • Administrative Coordinator

    2 weeks ago

    Boston, Massachusetts, United States City of Boston Massachusetts Full time

    Operations Division Office ManagerThe Operations Division Office Manager will report to the Commander of the Operations Division or designee and be responsible for coordinating and training all clerical staff in the Division.Key Responsibilities:Coordinate and train clerical staff in the DivisionOversee and maintain Divisional office operationsProvide...

  • Administrative Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Randstad Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team in Boston, Massachusetts. As an Administrative Assistant, you will provide administrative support to our leader, ensuring the smooth operation of our office.Key ResponsibilitiesManage the leader's calendar, scheduling meetings and events, and resolving conflicts.Plan and...

  • Administrative Coordinator

    4 days ago

    Boston, Massachusetts, United States Snyk Full time

    Snyk is a developer security platform that empowers teams to secure their code, dependencies, containers, and cloud infrastructure. We're seeking an Administrative Assistant to provide essential support to our senior leaders in Boston.The ideal candidate will have 3-5 years of experience in an administrative or executive assistant role, with strong...

  • Administrative Coordinator

    3 weeks ago

    Boston, Massachusetts, United States Harvard University Full time

    Job SummaryReporting to the Chief Campus Planning and Facilities Officer (CCPFO), the Administrative Coordinator is responsible for providing executive administrative support to the CCPFO, including schedule management, and initiating and managing administrative projects within the office of Campus Planning and Facilities (CP&F).This position requires a high...

  • Administrative Coordinator

    3 days ago

    Boston, Massachusetts, United States PA Consulting Full time

    Job OverviewWe are seeking a highly organized and proactive Administrative Coordinator to provide administrative coordination support to our Design, Engineering & Science team and our Boston and Concord offices.The ideal candidate will possess a high level of commitment to providing quality service, producing quality outputs, and meeting tight...

Administrative Coordinator

2 months ago

Boston, Massachusetts, United States Talent Groups Full time

Position Overview:

The Department Administrator plays a pivotal role in providing administrative oversight within the department. This individual acts as a key administrative support and strategic partner to the department's leadership, ensuring the seamless execution of various administrative tasks.

Key Responsibilities:

  1. Serve as the primary contact for departmental inquiries, addressing and resolving issues for students, faculty, and staff across multiple programs. Anticipate and plan for future departmental needs to maintain operational efficiency.
  2. Oversee the management of departmental budgets, including the development and monitoring of financial plans, ensuring all expenditures align with budgetary constraints.
  3. Act as the human resources liaison for departmental staff, collaborating on policy development and addressing personnel matters as needed.
  4. Manage all aspects of faculty appointments and promotions, ensuring compliance with institutional policies and overseeing the recruitment process.
  5. Facilitate visa processing for international personnel, ensuring all necessary documentation is prepared and submitted in a timely manner.
  6. Coordinate pre-award grant submissions and act as a liaison between faculty and the grants administration team, ensuring compliance with funding requirements.
  7. Collaborate with other departments to ensure adherence to organizational policies and regulations.
  8. Additional duties include managing calendars, organizing travel arrangements, planning departmental events, and overseeing special projects.
  9. Foster a culture of inclusivity and respect within the department.
  10. Perform other related duties as assigned.

Qualifications:

  1. Bachelor's degree or equivalent experience required.
  2. A minimum of three years of relevant experience in an administrative role.
  3. Proficiency in Microsoft Office and other web-based applications.
  4. Ability to fulfill the essential functions of the position with or without reasonable accommodation.
  5. Successful completion of a comprehensive background check is required.

Preferred Qualifications:

  1. Master's degree is preferred.
  2. Ability to manage diverse priorities and maintain composure in a dynamic environment.
  3. Exceptional organizational skills and the ability to multitask effectively.
  4. Strong attention to detail and excellent communication skills are essential.
  5. Prior supervisory experience is highly desirable.