Administrative Professional

3 weeks ago


Woods Hole, Massachusetts, United States Woods Hole Oceanographic Institution Full time
Job Summary:

At Woods Hole Oceanographic Institution, our mission is to advance our understanding of the ocean and its impact on our planet. We are seeking a highly organized and proactive administrative professional to support our Corporate and Foundation Relations team.

Key Responsibilities:
  • Research and identify corporate and foundation prospects for various projects and initiatives across all program areas.
  • Prepare and submit grant proposals, letters of interest, and other materials to foundations and corporations.
  • Track grant reporting schedules and send reminders to WHOI scientists and department admins as directed.
  • Support budget oversight of all corporate and foundation grants, tracking spending and ascertaining no-cost extensions when necessary.
  • Coordinate the preparation of financial reports to meet foundation-specific reporting requirements.
  • Enter corporate and foundation information into Raisers Edge donor database, including creating new records, updating status, and communicating with foundations.
  • Manage the CFR calendar, schedule meetings, and prepare call reports.
  • Draft grant acknowledgment letters and assist with monitoring the department budget.
  • Handle and maintain confidential materials, some of a complex nature.
Requirements:
  • High school diploma or equivalent.
  • 2-4 years of administrative or relevant office experience.
  • Proficiency with Microsoft Office suite, especially Excel.
  • Excellent communication skills (written and oral).
  • Strong organizational and administrative skills.
Preferred Qualifications:
  • Undergraduate degree.
  • 5 years of administrative or relevant office experience.
  • Raisers Edge database experience.
  • Financial reporting software experience.
  • Proven track record of successful budget management.


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