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Administrative Associate 1 Position

2 months ago

Saint Paul, Minnesota, United States University of Minnesota Full time
Job Summary

We are seeking an Administrative Associate 1 to provide administrative support to the Consortium on Law and Values in Health, Environment & the Life Sciences. The successful candidate will be responsible for managing the Consortium Chair's calendar, scheduling meetings, and preparing meeting materials. Additionally, the candidate will provide administrative support for grant programs, including scheduling meetings, handling logistics, and coordinating with speakers. The ideal candidate will have excellent organizational skills, be able to prioritize responsibilities, and have experience working in an academic or research setting.

Key Responsibilities
  • Manage the Consortium Chair's calendar, including scheduling meetings and preparing meeting materials
  • Provide administrative support for grant programs, including scheduling meetings, handling logistics, and coordinating with speakers
  • Coordinate IT support as needed
  • Develop and oversee administrative workflow, triage issues, and resolve appropriately
  • Serve as an effective ambassador for the Consortium, managing inquiries via phone and email
  • Manage departmental accounts, including email, subscriptions, and financial transactions
Requirements
  • BA/BS degree or a combination of related education and work experience to equal four years
  • Demonstrated ability to function as a productive team member in a complex, high-activity, high-expectation environment
  • Administrative experience working in an academic or research setting
  • Experience supporting a high-level executive or administrator
  • Outstanding organization skills and ability to prioritize responsibilities, handle multiple deadlines, and be productive in a multi-task work environment
  • Demonstrated professionalism and discretion
  • Excellent verbal and written communication, organizational, time management, and problem-solving skills
  • Expert office service skills and knowledge of office operations and procedures, including Microsoft Office, Google Suites, project management software, and Zoom proficiency
About the University of Minnesota

The University of Minnesota is a world-renowned institution of higher education, committed to attracting and retaining employees with varying identities and backgrounds. We are proud to be recognized as a Top Workplace for 2021 and a Best Employer for Women and one of America's Best Employers.

How to Apply

To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application and attach a cover letter and resume.