Front Office Coordinator
1 week ago
We are seeking a highly skilled and organized Front Office Coordinator to join our team in Savannah, GA.
About the RoleThe ideal candidate will be responsible for providing exceptional customer service, managing daily office activities, and supporting our legal teams with administrative tasks. As a key member of our front office team, you will play a vital role in ensuring the smooth operation of our office.
Key Responsibilities- Welcome clients, visitors, and guests, and ensure they receive a warm and professional welcome
- Answer and direct incoming calls, taking messages and forwarding them to relevant staff members as needed
- Schedule meetings, travel arrangements, and conference room bookings for our attorneys, clients, and vendors
- Assist the legal teams with various clerical duties, including faxing, copying, and maintaining files
- Ensure the main voicemail is updated with office closures, special events, and post office closed signs as required
- Provide information to callers about our organization, address, directions, and other requested details
- Receive, sort, and distribute incoming faxes and mail
- Maintain compliance with all company policies, procedures, and expectations
- Support administrative and special projects as assigned by management
- Possess excellent time-management, typing, and organizational skills, with proficiency in general office software
- Demonstrate exceptional communication, interpersonal, and problem-solving skills
- Show a proven ability to work effectively in a fast-paced environment, prioritizing tasks and meeting deadlines
- Have working knowledge of MS Office (Outlook, Word, Excel) and general office equipment
- Present themselves professionally, with a polished appearance, demeanor, and attire
- Exhibit strong written and verbal communication skills, able to interact successfully with the public, colleagues, and vendors
- Display a high level of confidentiality and sound judgment in all interactions
- Dental insurance
- Health insurance
- Vision insurance
- Paid Time off
- 401K
- Employer Paid Short Term Disability and Basic Life Insurance
- 8-hour shift
- Day shift
- Monday to Friday
- Onsite Office Professional Setting
Farah & Farah provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
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