Administrative Operations Coordinator
4 days ago
About the Job
The Operations Administrative Coordinator position at Easy Recruiter is a unique opportunity to join our team and contribute to the success of our container handling operations. As a key member of our administrative staff, you will be responsible for performing a variety of administrative duties related to container handling operations, payroll, and employee matters. If you have a strong administrative background and are looking for a challenging and rewarding role, this could be the perfect opportunity for you.
Job Duties and Responsibilities
1. Perform a variety of clerical duties such as filing, inventory, copying, answering telephone inquiries, typing, updating reports, and reception work as required. Utilize your manual dexterity to perform manual job functions efficiently.
2. Enter, facilitate, and verify orders into the NAVIS system based upon customer requests. Ensure that orders are complete with information in NAVIS before processing for accuracy and efficiency.
3. Communicate verbal orders to yard operators to ensure seamless coordination and execution of container handling operations.
4. Process service orders for billing submission, including chassis bundling/unbundling, dig moves, stack relocations, gate overtime, and other relevant activities.
5. Adjust computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, and report discrepancies between physical and computer inventory for resolution.
6. Coordinate the movement of all containers within the Garden City Terminal to ensure efficient yard and vessel operations.
7. Perform error resolution on containers and chassis to maintain accurate records and prevent delays.
8. Coordinate and plan import/export/empty containers for efficient yard and vessel operations, utilizing your analytical skills to optimize processes.
9. Perform detailed research and assist in testing new computer procedures and screens to improve operational efficiency.
10. Train other administrative personnel as needed to ensure smooth knowledge transfer and process execution.
11. Work with the GPA ADP payroll system to process employee time and benefits accurately, ensuring timely payment and compliance with regulations.
12. Perform other duties as assigned by management to support the success of the team and organization.
Requirements
Knowledge of general office procedures and operation of office equipment required. Ability to input large volumes of data into GPA's systems accurately and efficiently. Type 35 wpm or more and use the numerical keypad with precision. Experience with Microsoft Word and Excel desired. Possess excellent communication and interpersonal skills to interact and collaborate with GPA staff at all levels of administration.
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