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Legal Secretary

2 months ago

Washington, Washington, D.C., United States Progression Incorporated Full time
Job Description

Job Summary:

We are seeking a highly skilled and experienced Legal Secretary to join our team at Progression Incorporated. As a key member of our IP Litigation team, you will provide complex and specialized secretarial and clerical support to assigned attorneys and paralegals.

Key Responsibilities:

  • Support the IP Litigation team by providing administrative assistance and ensuring the smooth operation of the team's activities.
  • Prepare documents to support timekeepers, including transcribing from dictation, drafts, handwritten notes, or oral instruction, redlining, and proofreading the end product.
  • Handle all incoming telephone calls and place outgoing calls in a professional manner.
  • Maintain good client relationships for attorneys and review, date stamp, docket, and route incoming correspondence and pleadings.
  • Enter time using IntApp on a daily basis and maintain appropriate records.
  • Create and maintain files, including chronological files and indexes not stored in the Information Governance department.
  • Keep all files up-to-date and organized, ensuring materials are forwarded to the Information Governance department as necessary.
  • Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes.
  • Assist other secretaries and timekeepers as needed.
  • Prepare New Business Forms for new and existing clients, conflict sheets, and engagement letters.
  • Prepare and process expense reports, check requests, travel reimbursements, health club reimbursement forms, etc., in accordance with accounting guidelines.
  • Prepare and arrange Messenger Service, Copy Center, and facsimile requests as needed.
  • Copy documents that are not appropriate to send to the Copy Center.
  • Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney contacts and updating, maintaining, and resolving conflicts within the CRM tool.
  • Make all necessary travel arrangements, adhering to the firm's Travel Policy.
  • Review and handle prebills.
  • Maintain current secretarial backup instructions and client/matters lists.
  • Maintain attorney/paralegal calendar, including scheduling and coordinating meetings.
  • Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses.
  • Reconcile telephone charge reports for office and cellular phones.
  • Type a variety of litigation pleadings and discovery documents; arrange for filing and service of documents; electronically file and serve court documents as required by state, Federal, and local rules.
  • Maintain docket for various pleadings prepared and/or received.
  • Perform legal research if requested.

Requirements:

  • 2-4 years' experience as a Legal Secretary required.
  • 2+ years of Litigation Support is required.
  • 2+ years of Intellectual Property (IP) law experience is required.
  • Court filings, Requests, Motions, TOC's, TOA knowledge.
  • Ability to keep abreast of court rules and procedures.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Ability to work for multiple supervisors.
  • Meet deadlines and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule.
  • Must demonstrate initiative, diplomacy, and tact when dealing with clients, co-workers, court personnel, and others.
  • Microsoft Office suite, iManage, and other firm applications.
  • Available to work overtime, as required.
  • Fast and accurate typing.

Company Description:

Progression Incorporated is a specialized staffing and recruiting firm that provides expert services in Legal, Administrative, and Information Technology. We pride ourselves on our rapid response and rapid results, delivering exceptional solutions to our clients.