Office Coordinator

1 week ago


Georgetown, Delaware, United States Mitchell Martin Inc. Full time

Position: Administrative Assistant

We are seeking a dedicated Administrative Assistant to join our team. This position is perfect for individuals who possess exceptional organizational skills and a keen eye for detail, capable of managing a variety of office responsibilities independently.

Job Overview:

The chosen candidate will undertake a diverse array of administrative and communication tasks, ensuring that all duties are performed efficiently and with minimal oversight.

Key Responsibilities:

  • Welcoming and assisting visitors in a professional manner
  • Handling phone inquiries with courtesy and efficiency
  • Organizing and maintaining office documentation and records
  • Scheduling appointments and managing calendars
  • Coordinating meetings, conferences, and related arrangements
  • Preparing and sorting medical records with precision
  • Conducting quality assurance checks on scanned materials
  • Assisting in the preparation of reports and presentations
  • Managing incoming and outgoing correspondence
  • Performing accurate data entry and maintaining databases
  • Supporting travel arrangements for team members
  • Overseeing inventory of office supplies
  • Facilitating onboarding processes for new hires
  • Providing support for special projects and events

Qualifications:

  • Previous experience in administrative positions
  • Proficiency in Microsoft Office Suite
  • Strong verbal and written communication skills
  • Excellent organizational and time management capabilities
  • Adept at multitasking and prioritizing tasks effectively
  • Attention to detail and accuracy in all tasks
  • Ability to manage sensitive information with confidentiality
  • High school diploma or equivalent; additional certifications are advantageous


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