Administration Officer
1 week ago
Job Summary
We are seeking a highly organized and detail-oriented Administration Officer to join our team at MyCareersFuture. As an Administration Officer, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.
Key Responsibilities
- Coordinate and arrange for mail and courier services to ensure timely delivery of important documents.
- Manage and circulate emails and other communications to relevant departments, ensuring that all stakeholders are informed and up-to-date.
- Maintain and circulate event forecasts, ensuring that all necessary information is readily available.
- Monitor employee medical expenses and inform HODs to advise employees to download the MHC mobile application.
- Ensure office supplies, including stationery, sanitary, and pantry items, are maintained and replenished as needed.
- Supervise cleaners and security guards, ensuring that the office is clean and secure at all times.
- Assist in the maintenance and replacement of office equipment and automobiles.
- Liaise with administrative service providers to ensure seamless operations.
- Attend to visitors and provide refreshments, ensuring a welcoming atmosphere for all.
- Recruit workers through advertisements and apply for work passes, ensuring compliance with regulations.
- Administer seminar and training registration and records, ensuring accurate and up-to-date information.
- Prepare punch cards, overtime forms, and leave records for payroll processing.
- Administer the E-leave system, ensuring that all employees are aware of their leave entitlements.
- Participate in WSH and Annual Dinner and Dance Committee, contributing to a safe and enjoyable work environment.
- Issue staff ID cards and temporary cards, ensuring that all employees have the necessary identification.
- Answer incoming calls in the administration office, providing a professional and courteous service.
- Monitor renewal contracts and memberships, ensuring that all necessary agreements are up-to-date.
Requirements
- Liaise with Mandarin-speaking stakeholders, ensuring effective communication and collaboration.
- Be PC-literate, with proficiency in Microsoft Office and other relevant software.
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