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Administrative Support Officer

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

Job Summary:

MyCareersFuture is seeking an experienced Administrative Support Officer to join our team. As an Administrative Support Officer, you will play a vital role in maintaining the smooth operation of our office.

Key Responsibilities:

  • Maintain accurate and up-to-date records of incoming and outgoing mail and emails.
  • Manage key registers and record key movements, ensuring the security and integrity of our office.
  • Develop and maintain efficient filing systems, ensuring easy access to important documents.
  • Update records of fixed assets, drawings, and contact information, ensuring our office is well-organized and compliant with regulations.
  • Handle security access card requests and manage the access control system, ensuring only authorized personnel have access to sensitive areas.
  • Administer season parking requests and manage the carpark system, including collections, to ensure a smooth and efficient parking experience for our staff.
  • Provide administrative support, including typing, filing, and meeting organization, to ensure our office runs smoothly and efficiently.
  • Track and maintain office inventories, including stationery and refreshments, to ensure we have the necessary supplies to operate effectively.
  • Manage IT systems and update the OMS Online Portal, ensuring our technology is up-to-date and secure.
  • Maintain duty rosters, leave records, and facility bookings, ensuring our staff are aware of their schedules and responsibilities.
  • Ensure compliance with OMS procedures and standards, ensuring our office operates in accordance with best practices.

Requirements:

  • Proven experience in an administrative role, with a focus on record-keeping and office management.
  • Excellent organizational and communication skills, with the ability to work effectively in a team environment.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficiency in IT systems and software, including the OMS Online Portal.
  • Ability to work independently and as part of a team, with a strong attention to detail and ability to multitask.