Front Office Coordinator

2 weeks ago

Kennedy Space Center, United States Diocese of Orlando Full time

Job Type

Full-time

Position Overview

The Front Office Coordinator plays a vital role in creating a welcoming environment for guests by greeting, assisting, and directing them appropriately. This position is responsible for notifying relevant personnel of visitor arrivals, maintaining security protocols, and managing the telephone system. Additionally, the Coordinator performs essential administrative tasks and basic recordkeeping duties.

Core Values

The Diocese of Orlando is guided by four core values that shape the work of its employees:

  1. Authenticity: A commitment to reflect our inner faith in our daily actions.
  2. Respect: Valuing each individual's inherent dignity and uniqueness.
  3. Courage: Fearlessly living out and sharing the Word of God.
  4. Commitment: Dedication to the team and its mission.

Key Responsibilities

The following duties are representative of the tasks performed in this role:

  • Act as a friendly and professional point of contact for all phone calls and visitors, addressing inquiries and directing them as needed.
  • Manage incoming and outgoing mail, including the receipt and distribution of packages.
  • Ensure office supplies are maintained, including copier and fax machine supplies.
  • Oversee the preparation and cleanliness of communal areas, such as coffee stations.
  • Maintain organized personal contacts, files, and documentation.
  • Communicate timely information regarding mail, emails, and messages to appropriate personnel.
  • Coordinate and schedule meetings, ensuring necessary resources are available.
  • Foster positive relationships with a diverse range of individuals.
  • Uphold confidentiality in all responsibilities.
  • Contribute to team success by achieving collective goals.

Qualifications

To be successful in this role, candidates should meet the following criteria:

  • Demonstrated appreciation for the teachings of the Catholic Church.
  • High school diploma or equivalent; a minimum of three years of experience in a receptionist role, including database management.
  • Preferred bilingual proficiency in Spanish and English.

Skills and Abilities

Successful candidates will possess:

  • Excellent telephone etiquette and the ability to remain composed in challenging situations.
  • Proficiency in Microsoft Office Suite, particularly Word and Publisher.
  • Strong organizational skills and the ability to work independently.
  • Effective communication skills, both verbal and written.
  • Ability to analyze problems, gather information, and draw valid conclusions.

Working Conditions

This position may require flexibility in working hours, including evenings and weekends. Candidates should be prepared to work in a dynamic environment and manage stress effectively.

Physical Requirements

This role involves light physical activity, including the ability to lift and carry light objects. Candidates should be able to sit and stand for extended periods and use standard office equipment.

  • Front Office Coordinator

    7 days ago

    Kennedy Space Center, United States Diocese of Orlando Full time

    Job TypeFull-timePOSITION SUMMARYThe Front Office Coordinator is responsible for providing a welcoming atmosphere for visitors by greeting and directing them appropriately. This role includes notifying staff of visitor arrivals, maintaining security protocols, and managing the telephone system, alongside performing essential administrative and office support...

  • Hotel Front Office Leader

    7 days ago

    Kennedy Space Center, United States Wyndham Hotels & Resorts Full time

    Position: Front Desk ManagerLocation: Orlando, FL, USCompany: Wyndham Hotels & ResortsOverview:Wyndham Hotels & Resorts is seeking a dedicated Front Desk Manager to oversee the front office operations at our esteemed hotel. This role is crucial in ensuring that guests receive exceptional service and support throughout their stay.Key...

  • Front Office Associate

    2 months ago

    Kennedy Space Center, United States RAYUS Radiology - Center for Diagnostic Imaging Full time

    RAYUS now offers Daily. Pay! Work today, get paid today! RAYUS Radiology, formerly Center for Diagnostic Imaging and Insight Imaging, is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radi Office Associate, Associate, Office, Radiology, Insurance, Healthcare, Business Services, Patient

  • Front Office Host

    2 months ago

    Kennedy Space Center, United States Park Hyatt Aviara Full time

    **Front Office Host - Full Time** Hyatt Regency Hyatt Regency Orlando FL - Orlando Front Office Hourly/Entry Level Employee Full-time Hourly US Dollar (USD) pay basis Req ID: ORL007569 Share Front Office Host - Full Time via Email **Summary** Front Office associates are responsible for the guest registration process and communication of hotel services and...

  • Front Office Manager

    7 days ago

    Kennedy Space Center, United States Loews Hotels Full time

    Become a vital member of our exceptional team at Loews Hotels, where we pride ourselves on delivering unparalleled hospitality. Our esteemed hotels are celebrated for their commitment to quality and innovation. Recognized as one of Central Florida's premier workplaces and honored by Forbes as one of America's Best-in-State Employers, we foster a culture of...

  • Front Office Administrator

    7 days ago

    Kennedy Space Center, United States Universal Heliair, Inc Full time

    Universal Heliair, IncFront Desk ReceptionistPosition: Front Desk Receptionist - Full TimeUniversal Heliair, Inc, a leading name in the aviation industry, is seeking dedicated individuals who are looking for a rewarding career rather than just a job. We are experiencing significant growth and have a limited number of openings available.If you feel...

  • Front Office Team Leader

    7 days ago

    Kennedy Space Center, United States Stanford Hotel Group Full time

    Position Title: Front Desk SupervisorJob Category: Front OfficeRequisition Number: FRONT05021Job Overview:As a Front Desk Supervisor, you will be the first point of contact for our guests, embodying the welcoming spirit of the Stanford Hotel Group. Your role is crucial in ensuring a seamless and enjoyable experience for all visitors.Key...

  • Bilingual Front Desk Coordinator

    2 days ago

    Kennedy Space Center, United States Tews Company Full time

    About Tews CompanyTews Company is a leading provider of staffing solutions for professionals at all career stages. Our team of experts helps individuals find opportunities with top companies in various industries, including education and medical.Job SummaryWe are seeking a highly skilled and bilingual Front Desk Clerk to join our team. As a Front Desk Clerk,...

  • Front Desk Coordinator

    12 hours ago

    Kennedy Space Center, United States Inktel Direct Corporation Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Front Desk/Administrative Assistant to join our team at Inktel Direct Corporation. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our administrative functions.**Key...

  • Front Desk Supervisor

    2 months ago

    Kennedy Space Center, United States Auro Hotels Full time

    ** Front Desk Supervisor** **Job Category****:** Front Office **Requisition Number****:** FRONT003306 Showing 1 location **Job Details** **Description** **Delta Hotel by Marriott Orlando is seeking a dynamic Front Desk Supervisor for their busy hotel! Compensation is competitive based on experience. Company benefits include health, dental, vision, PTO, 401k,...

  • Front Office Supervisor

    2 months ago

    Kennedy Space Center, United States Waldorf Astoria Hotels & Resorts Full time

    Waldorf Astoria Orlando is looking for a Front Office Supervisor to join the Team! Surrounded by Walt Disney Resort, this luxurious Forbes 4-Star property has 502 rooms, 30,000 square feet of banquet space, and 7 food and beverage outlets. This includes 3 restaurants, 2 bars, a pool, and in-room dining. Want to learn more? Hotel Website, Facebook, Instagram...

  • Front Desk Supervisor

    3 months ago

    Kennedy Space Center, United States Hersha Hospitality Management Full time

    Supervise front desk operations in accordance with established guest service, quality and sustainability standards. Your Growth Path Assistant Front Office Manager - Front Office Manager - Assistant General Manager Your Focus. Interview, select, trai Front Desk, Supervisor, Office Manager, Operations, General Manager, Hotel

  • Front Desk Supervisor

    3 months ago

    Kennedy Space Center, United States Hilton Grand Vacations Full time

    As a Front Desk Supervisor you would be responsible for performing your position's responsibilities and driving company success through performing the following activities to the highest standards: - Supervise the Front Office daily operations. - Ass Front Desk, Supervisor, Management, Hotel

  • Front Desk Supervisor

    2 hours ago

    Kennedy Space Center, United States Westgate Resorts & Spa Full time

    Are you a natural leader with a passion for delivering exceptional guest experiences? We're seeking a talented individual to join us as a key player in our Front Office team. If you thrive in a dynamic environment, excel in guest service, and embrace Front Desk, Supervisor, Guest Experience, Office Manager, Guest Service, Hotel

  • Front Desk Agent

    3 months ago

    Kennedy Space Center, United States Auro Hotels Full time

    ** Front Desk Agent** **Job Category****:** Front Office **Requisition Number****:** FRONT02348 Showing 1 location **Job Details** **Description** **Springhill Suites by Marriott is seeking a dynamic Front Desk Agent for their busy hotel! Compensation is based on experience. Must have open availability, including nights and weekends. Company benefits include...

  • Front Desk Representative

    3 months ago

    Kennedy Space Center, United States Wgyates Full time

    ** Yates** ** Front Desk Representative** Orlando, FL 32803 **Front Desk Representative Location: Orlando, FL** This position requires basic office skills such as filing, answering phones, taking messages, maintaining files, preparing correspondence, forms, and legal documents using Microsoft Word. Furthermore, employee will also be responsible for...

  • Front Desk Supervisor

    3 months ago

    Kennedy Space Center, United States Stanford Hotel Group Full time

    ** Front Desk Supervisor** **Job Category****:** Front Office **Requisition Number****:** FRONT05021 Showing 1 location **Job Details** **Description** Greet and welcome all guests approaching the Front Desk in accordance with Marriott Hotel standards. * Answer guest inquires about hotel services, facilities and hours of operation in a timely manner. *...

  • Patient Services Coordinator

    2 weeks ago

    Kennedy Space Center, United States RAYUS Radiology - Center for Diagnostic Imaging Full time

    RAYUS Radiology, previously recognized as Center for Diagnostic Imaging and Insight Imaging, is actively seeking a Patient Services Coordinator to become a vital part of their team. This role is ideal for individuals who aspire to contribute to a vibrant healthcare organization that prioritizes professionalism and outstanding patient care.Job Title: Patient...

  • Front Desk Agent

    2 months ago

    Kennedy Space Center, United States Auro Hotels Full time

    ** Front Desk Agent (part-time)** **Job Category****:** Front Office **Requisition Number****:** FRONT02485 Showing 1 location **Job Details** **Description** **Residence Inn by Marriott is seeking a dynamic Front Desk Agent for their busy hotel! Compensation is based on experience. Must have open availability, including nights and weekends. Company benefits...

  • Front Desk Supervisor

    3 weeks ago

    Kennedy Space Center, United States AdventHealth Full time

    Overseeing the greeting, instructing, directing and scheduling of patients and visitors. Serves as liaison between patient and medical support staff. The value you'll bring to the team: Oversees the file clerk(s), receptionist(s), referral coordinato Front Desk, Supervisor, Office Manager, Staff, Hotel, Healthcare