Accounts Payable Supervisor
6 days ago
As an Accounts Payable Supervisor at the Navy Exchange, you will be responsible for overseeing a team of associates engaged in the timely processing of retail or services accounts payable documents, preparing reports, and performing various accounting functions.
Duties and Responsibilities:- Assign and reassign tasks based on workload, backlog, priorities, and other factors.
- Provide on-the-job training and orientation to new team members.
- Offer guidance and assistance to subordinates in resolving problems and issues.
- Review and approve the work of subordinates, conduct performance appraisals, and make recommendations for promotions, performance awards, and disciplinary actions.
- Solve complex issues of varying degrees of difficulty encountered in accounts payable documents.
- Ensure the filing of claims against transportation carriers for damaged or non-received merchandise.
- Set priorities and resolve problems encountered in the accounts payable process.
- Coordinate closely with bookkeeping, procurement, exchange locations, and vendors to ensure smooth operations.
- Inform the Manager of overall work operations and problems requiring policy decisions.
- Meet with vendors, exchange personnel, and other management personnel to address complex accounts payable issues.
- Responsible for all vendor correspondence and personally prepares complex correspondence requiring detailed research.
- Ensure vendors are replied to in a timely manner and that past due invoices are paid.
- Approve all credit memos prepared prior to submission of payment to vendors.
- Ensure compliance with the Prompt Payment Act and NEXCOM requirements for administering the Accounts Payable function.
- Prepare run sheets for monthly accrual and purchase journal reports.
- Responsible for auditing and making appropriate corrections.
- Ensure journal reports are sent to exchange locations within established timeframes.
- Prepare journal entries to log credit or apply funds to various exchange accounts.
- Responsible for proper research and accuracy of journal entries.
- Coordinate, monitor, and review various accounts payable reports.
- Analyze weekly productivity statistics and prepare required reports.
- Make recommendations to the Manager on improving department efficiency and productivity levels.
- Work under the general supervision of the Accounts Payable Manager, Retail Services, who makes assignments and provides guidance and assistance.
- Supervise the functions of the unit, exercising initiative and judgment, and resolve unusual and difficult problems.
- Refer questions of policy and non-precedent nature to the Manager for assistance.
- Review is received in terms of results obtained and the efficiency and accuracy of work accomplished within the unit.
- Perform other related duties as assigned.
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