Grants Administrator Position

2 weeks ago

Denver, Colorado, United States GRID Alternatives Full time
Job Description

GRID Alternatives is a national leader in making clean, affordable solar power and solar jobs accessible to low-income communities and communities of color.

The Grants Administrator will play a critical role in supporting the organization's mission by managing and monitoring all grants, ensuring data integrity, and collaborating with other departments as needed.

Key Responsibilities
  • Manage and monitor all grants, ensuring data integrity and compliance with IRS and foundation-specific regulations.
  • Prepare relevant grant docket materials for Board, committees, staff, and other audiences.
  • Provide clear, concise instruction on grants administration policies and procedures to both grantees and staff.
  • Analyze budget and expenditure reports and ensure compliance with regulations.
  • Maintain accurate reporting for restricted grant budgets and expenditures.
  • Oversee the overall grants flow process, document procedures, and manage all aspects of process implementation.
  • Administer all components of the grants cycle, including database management, grant documentation, grant compliance, and check processing.
  • Prepare and provide accurate grant data/information to foundation staff, Board of Trustees, and other internal and external stakeholders.
  • Work internally with program staff and other stakeholders to structure and implement grantmaking requirements and ensure effective workflow.
  • Finds opportunities to optimize existing grant workflow, collaborating with other colleagues to implement while ensuring continued quality and timeliness across all aspects of the grant cycle.
  • Serves as advisor for grants management system with both internal and external audiences, including troubleshooting and assurance of data integrity.
  • Documents and maintains operational workflows.
  • Responsible for ensuring standard processes and systems.
  • Provides support to finance team as needed.
  • Prepares data-related reports for finance, philanthropic, and program-related functions.
  • Ensures compliance with respect to grant and donor-related elements of foundation policies.
  • Maintains and communicates the foundation's policy manual.
Requirements
  • Bachelor's degree and/or work experience in grants administration, accounting, or related field.
  • Experience with non-profit organizations preferred.
  • Advanced systems skills, especially experience with donor and grantmaking software (Raiser's Edge, Foundant, Fluxx, FIMS, and/or SalesForce, as examples) and Excel.
  • Ability to effectively communicate and develop communication strategies to share technical, budgetary, and program information with staff, consultants, grantees, and applicants in a clear and user-friendly way.
  • Experience in implementing policies and procedures.
  • Ability to implement effective workflow processes and procedures.
  • Diligent and able to efficiently organize and manage multiple responsibilities.
  • Demonstrates a commitment to equity and a passion for innovation.
  • Ability to think critically, act decisively, and synthesize program and operational issues.
  • Willingness to take initiative, high level of self-motivation, and ease working independently or as part of a team.
  • Skilled in managing up and across and building resilient collegial relationships.
  • Ability to objectively analyze a situation and evaluate pros and cons of any course of action.
  • Ability to draw connections between what we do and how we do it and concern with the impact of the foundation's work.
  • Consistently demonstrate honesty, trustworthiness, and discretion in their work.
What We Offer

This is a full-time, exempt position. Salary pay commensurate with experience within the pay band ($46k-$86k annually), plus the benefits below.

Medical, Dental, Vision/Eye Care insurance, 5 weeks paid time off (PTO), 13 paid holidays, Commuter Checks, 403b Retirement Plan, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Health Savings Account (HSA), STD, LTD, and AD&D insurance.

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